EmpowHR: Section 3 - Tables

Unions United States Federal

Use the Union Table to define codes and record data for unions to which Agency employees belong. The Agency may need information on union employees for collective bargaining agreements, negotiations, grievance tracking, or pay step increases.

This section discusses how to:

• Set up general union details.
• Enter bargaining unit address information.
• Enter bargaining unit contact details.
• Enter bargaining unit partnership and steward data.
• Enter additional bargaining unit contact information.
• Enter allowable earnings codes for boarding unit members.

To Add or Modify a Union USF:

1. Select the EmpowHR Setup Tables (HD) menu group.
2. Select the Unions USF component. The Unions USF page - Find an Existing Value tab is displayed.

   

3. Enter the applicable search information.
4. Click Search. The Union USF page - Union Address tab is displayed.

   OR

   Select the Add a New Value tab. The Unions USF page - Add a New Value tab is displayed.

   

5. Complete the field as follows:

   Field	Instruction
   Agency	Enter the Agency to be added or select the data by clicking the search icon.
   Bargaining Unit	Enter the bargaining unit to be added or select the data by clicking the search icon.
   Union Code	Enter the applicable code.

6. Click Add. The Unions USF page - Union Address tab is displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   Agency	Populated with the two-position Department code and the narrative name of the Department.
   Bargaining Unit	Populated with the four-position bargaining unit and the narrative name of the unit.
   Union Information	Description/Instruction
   Union Code	Populated with the three-position union code.
   *Effective Date	Required field. Defaults to the current date. Enter a date or select a date from the calendar icon. This is the date on which a table row becomes effective; the date that an action begins. This date also determines when the user can view and/or change the information.
   *Status	Required field. Populated based on the status of the transaction. The valid values are Active and Inactive.
   Union Scope	Select the applicable union scope from the drop-down list. The valid values are Interntl, Local, National, and Regional.
   Union Affiliate	Select the applicable union affiliate type from the drop-down list.
   LMR Hours	Enter the labor management relations (LMR) training hours required for union members or other personnel when the information should be tracked.
   Fax Number	Enter the fax number for the union.
   *Description	Required field. Enter the description.
   Short Description	Enter the short description.

8. Click the Country link. The Union Address Information page is displayed.

   

9. Complete the fields as follows:

   Field	Description/Instruction
   Country	Defaults to USA. Change data by clicking the search icon.
   Address	Populated when an address has been previously added.
   Phone	Enter the telephone number.

10. On the Union Address Information page, click the Edit Address link to edit the address, if applicable.
11. Click OK. The Unions USF page - Union Address tab is displayed.

    OR

    Click Cancel to cancel the action. The Unions USF page - Union Address tab is displayed.

12. On the Unions USF page - Union Address tab, click the Union Contact/Contract Info link to edit the contact information, if applicable.
13. Select the Contact tab. The Unions USF page - Contact tab is displayed.

    

14. Complete the fields as follows:

    Field	Description/Instruction
    Agency	Populated.
    Bargaining Unit	Populated.
    Union Code	Populated.
    Effective Date	Description
    Effective Date	Populated.
    Status	Populated.
    Contact Information	Instruction
    *Union Contact Number	Required field. Enter the contract number.
    *Status	Required field. Populated based on the status of the transaction. The valid values are Active and Inactive.
    *Contact Name	Required field. Enter the contact name for the union.
    *Union Title	Required field. Enter the union title.
    Primary Phone	Enter the telephone of the union contact.
    Alternate Phone	Enter the alternate phone number of the union contact.
    Fax Number	Enter the fax number of the union contact.

15. Select the Partner/Steward tab. The Unions USF page - Partner/Steward tab is displayed.

    

16. Complete the fields as follows:

    Field	Description/Instruction
    Agency	Populated.
    Bargaining Unit	Populated.
    Union Code	Populated.
    Partner	Description/Instruction
    Effective Date	Populated.
    Status	Populated.
    Union Type	Click the down arrow to select the type of union. The valid values are Fed Govt, Other, Private, and Public.
    Date Union Recognized	Enter the date the union was recognized or select a date from the calendar icon.
    Partnership Council	Check the box if the union is a member of a partnership council.
    Partnership Council Date	If the union is or will be a member of a partnership council, enter the date this event is effective or select a date from the calendar icon.
    Partnership Agreement	Check the box if this union has entered into a partnership agreement.
    Partnership Agreement Date	If this union is or will enter into a partnership agreement, enter the date or select a date from the calendar icon.
    Steward	Instruction
    *Union Steward Number	Required field. Enter the union steward number.
    *Status	Required field. Populated based on the status of the transaction. The valid values are Active and Inactive.
    *Union Steward	Required field. Enter the union steward name.
    *Union Title	Required field. Enter the union title.
    Primary Phone	Enter the primary telephone number of the union steward.
    Alt Phone	Enter the alternate telephone number of the union steward.
    Fax	Enter the fax number of the union steward.

17. Select the Union Agreement tab. The Unions USF page - Union Agreement tab is displayed.

    

18. Complete the fields as follows:

    Field	Description/Instruction
    Agency	Populated.
    Bargaining Unit	Populated.
    Union Code	Populated.
    Union Effective date	Description/Instruction
    Effective Date	Populated.
    Status	Populated.
    Comment	Enter any union agreement comments.

19. Select the Earnings Codes tab. The Unions USF page - Earnings Codes tab is displayed.

    

20. Complete the fields as follows:

    Field	Description/Instruction
    Agency	Populated.
    Bargaining Unit	Populated.
    Union Effective date	Description
    Union Code	Populated.
    Effective Date	Populated.
    Status	Populated.
    Earnings Code	Description/Instruction
    *Company	Required field. Enter the company (Department code) or select the data by clicking the search icon.
    *Pay Group	Required field. Enter the pay group (Agency) or select the data by clicking the search icon.
    Earn Pgm:	Populated, if applicable.
    *Earnings Code	Required field. Enter the three-position earnings code or select the data by clicking the search icon.

21. Click Save. This option will save the document. At this point, the following options are available:

    Step	Action
    Click Previous Tab	Displays the previous tab.
    Click Add	Returns the user to the applicable page to add an additional Union USF.
    Click Update/Display	Returns the user to the applicable page to update the data entered.
    Click Include History	Includes historical data.
    Click Correct History	Returns the user to the applicable page to correct history data.