EmpowHR: Section 3 - Tables

Departments United States Federal

To Enter a Departments USF:

1. Select the EmpowHR Setup Tables (HD) menu group.
2. Select the Departments USF component. The Departments USF page - Find an Existing Value tab is displayed.

   

3. Enter the applicable search information.
4. Click Search. The Departmental Table tab is displayed.

   OR

   Select the Add a New Value tab. The Departments USF page - Add a New Value tab is displayed.

   

5. Complete the fields as follows:

   Field	Description/Instruction
   SetID	Defaults to Commn. Change data by clicking the search icon.
   Department	Defaults to New and corresponds to the Add a New Value option.

6. Click Add. The Departments USF page - Department Table tab is displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   SetID	Populated based on the search criteria entered.
   Department	Populated based on the search criteria entered.
   Department Table	Description/Instruction
   *Effective Date	Required field. Enter the applicable effective date of the entry or select a date from the calendar icon. Defaults to the current date. This is the date on which a table row becomes effective; the date that an action begins. This date also determines when the user can view and change the information.
   *Status	Required field. Select the applicable status. The valid values are Active and Inactive.
   Description	Enter the narrative description for the Agency.
   Short Desc	Enter the narrative short description for the Agency.
   Location SetID	Enter the pay plan for the Agency Location SetID or select the data by clicking the search icon.
   Location	Enter the location of the Department or select the data by clicking the search icon.
   Agency	Enter the Agency or select the data by clicking the search icon.
   Sub-Agency	Enter the Agency code for the Department or select the data by clicking the search icon.
   *Org Structure Code 2nd Level	Required field. Enter the second level organization code or select the data by clicking the search icon.
   *Org Structure Code 3rd Level	Required field. Enter the third level organization code or select the data by clicking the search icon.
   *Org Structure Code 4th Level	Required field. Enter the fourth level organization code or select the data by clicking the search icon.
   *Org Structure Code 5th Level	Required field. Enter the fifth level organization code or select the data by clicking the search icon.
   *Org Structure Code 6th Level	Required field. Enter the sixth level organization code or select the data by clicking the search icon.
   *Org Structure Code 7th Level	Required field. Enter the seventh level organization code or select the data by clicking the search icon.
   *Org Structure Code 8th Level	Required field. Enter the eighth level organization code or select the data by clicking the search icon.
   PAR Line 2 Description	Enter the applicable PAR narrative for the field.
   PAR Line 3 Description	Enter the applicable PAR narrative for the field.
   PAR Line 4 Description	Enter the applicable PAR narrative for the field.
   PAR Line 5 Description	Enter the applicable PAR narrative for the field.
   Mail Stop	Enter the applicable mail stop information.
   Office Symbol	Enter the applicable narrative for the field.
   Tax Location	Enter the applicable information or select the data by clicking the search icon.
   MgrID	Enter the applicable manager ID information or select the data by clicking the search icon.
   Manager Position	Enter the applicable information or select the data by clicking the search icon.
   Empl ID	Populated with the employee ID.
   GL Acct# - Payroll Expense	Enter the applicable narrative for the field.
   Budget Yr End Dt	Enter the budget year end date.
   *Level	Required field. This field defaults to Department. Change the data by selecting data from the drop-down list.
   EE04 Function	Select the applicable information from the drop-down list.

8. Select the Comm. Acctg. and EG tab. The Departments USF page - Comm. Acctg. and EG tab is displayed.

   

9. Complete the fields as follows:

   Field	Description/Instruction
   SetID	Populated based on the search criteria entered.
   Department	Populated based on the search criteria entered.
   Commitment Accounting and EG	Description/Instruction
   Effective Date	Populated based on the effective date selected on the Department Table tab.
   Status	Populated based on the status selected on the Department Table tab.
   *FTE Edit Indicated	Required field. Defaults to No Edit. Change the data by selecting data from the drop-down list. The valid values are No Edit, Error, and Warning.
   Tenure Processing	Instruction
   Can Grant Tenure	Check this box if applicable.
   Commitment Accounting	Instruction
   Use Comm. Acctg./Budgeting	Check this box if applicable.
   *Budget with Department	Required field. Populated based on the status of the table.
   Use Encumbrance Processing	Check this box if applicable.
   Use Actuals Distribution	Check this box if applicable.

10. Click Save to save the document. At this point, the following options are available:

    Step	Action
    Click Notify	Notifies the next individual in the workflow.
    Click Previous Tab	Displays the previous tab.
    Click Next Tab	Displays the next tab.
    Click Add	Returns the user to the applicable page to add Department information.
    Click Update/Display	Returns the user to the applicable page to update the data entered.
    Click Include History	Includes historical data.
    Click Correct History	Returns the user to the applicable page to correct history data.