EmpowHR: Section 3 - Tables

Agency United States Federal

To Enter an Agency United States Federal (USF):

1. Select the EmpowHR Setup Tables (HD) menu group.
2. Select the Agency USF component. The Agency USF page - Find an Existing Value tab is displayed.

   

3. Enter the applicable search information.
4. Click Search. The Agency USF page - Agency Location tab is displayed.

   OR

   Select the Add a New Value tab. The Agency USF page - Add a New Value tab is displayed.

   

5. Complete the field as follows:

   Field	Instruction
   Agency	Enter the Agency to be added.

6. Click Add. The Agency USF page - Agency Location tab is displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   Company	Populated based on the search/add criteria entered.
   FieldLocation	Description/Instruction
   *Effective Date	Required field. Defaults to the current date. This is the date on which a table row becomes effective; the date that an action begins. This date also determines when you can view and/or change the information.
   *Status	Required field. Populated based on the status of the transaction. The valid values are Active and Inactive.
   *Description	Required field. Enter the description of the Agency location.
   Short Descr	Enter the short description of the Agency location.
   Location SetID	Enter the Agency location SetID or select the data by clicking the search icon.
   Location	Enter the Agency location or select the data by clicking the search icon.
   *Default SetID	Required field. Enter the default SetID or select the data by clicking the search icon.
   Legal Entity	Enter the applicable information.
   Country	Defaults to USA. To change, select the data by clicking the search icon.
   Address	Populated based on the search criteria entered.
   Email Addresses	Instruction
   *Address Type	Required field. Select the address type from the drop-down list. The valid values are Admin, HR, Legal, and Main.
   *Email Address	Required field. Enter the email address for the Agency location. Additional address types can be entered by clicking the +. To delete an address type click the -.

8. To modify the address, click the Edit Address link. The Edit Address page is displayed.

   

9. Complete the fields as follows:

   Field	Description/Instruction
   Country	Populated.
   Address 1	Enter the first line of the address.
   Address 2	Enter the second line of the address, if applicable.
   Address 3	Enter the third line of the address, if applicable.
   City	Enter the city.
   State	Enter the State or select the data by clicking the search icon.
   Postal	Enter the ZIP Code.
   County	Enter the county.

10. Click OK. The edited information is saved. The Agency USF page - Agency Location tab is displayed.

    OR

    Click Cancel. The original information is displayed. The Agency USF page - Agency Location tab is displayed.

11. Select the Default Settings tab. The Agency USF page - Default Settings tab is displayed.

    

12. Complete the fields as follows:

    Field	Description/Instruction
    Company	Populated based on the search/add criteria entered.
    Default Settings	Description/Instruction
    Effective Date	Populated based on the data entered on the Agency Location tab.
    Status	Populated based on the data selected on the Agency Location tab.
    Description	Populated based on the data selected on the Agency Location tab.
    Regulatory Region	Enter the applicable information or select the data by clicking the search icon.

13. Click the Payroll for North America arrow to display the Payroll for North America section of the page.

    

14. Complete the fields as follows:

    Payroll for North America	Instruction
    Pay Group	Enter the applicable information or select the data clicking the search icon. by
    Default Earnings Program	Enter the applicable information or select the data by clicking the search icon.
    *Lines on Paysheet	Required field. Enter the three-position number of lines on a paysheet.
    Activity Days For Terminations	Enter the number of days.
    Federal Tax Deduction Priority	Enter the three-position Federal tax deduction.
    State Tax Deduction Priority	Enter the three-position State tax deduction.
    Single Check for Multiple Jobs	Check this box, if applicable.
    Pay Taxes through AP	Check this box, if applicable.

    Note: You can click the General Ledger Accounts, Tips Processing, or Tax Details link to modify any information.

15. Select the Phones tab. The Agency USF page - Phones tab is displayed.

    

16. Complete the fields as follows:

    Field	Description/Instruction
    Company	Populated based on the search criteria entered.
    Phones/Processing Controls	Description
    Effective Date	Populated based on the data entered on the Agency Location tab.
    Status	Populated based on the data entered on the Agency Location tab.
    Description	Populated based on the data entered on the Agency Location tab.
    Processing Controls	Instruction
    Industry	Defaults to Government. To change, select data from the drop-down list.
    Override Operator Industry	Defaults to blank. Click this box to override the operator industry.
    Industry Sector	Defaults to US Federal. To change, select data from the drop-down list.
    Phone Information	Instruction
    Phone Type	Select the applicable phone from the drop-down list.
    Telephone	Enter the applicable telephone number.
    Country Code	Enter the applicable country code.

17. Select the Rules Definition tab. The Agency USF page - Rules Definition tab is displayed.

    

18. Complete the fields as follows:

    Field	Description/Instruction
    Agency	Populated based on the search criteria entered..
    Decimal Precision for Full-Time Equivalency	Instruction
    *Effective Date	Required field. Defaults to the current date. Enter the applicable effective date of the entry or select a date from the calendar icon. This is the date on which a table row becomes effective; the date that an action begins. This date also determines when the user can view and change the information.
    *Status	Required field. Populated based on the status of the transaction. The valid values are Active and Inactive.
    FTE Decimal Precision	Enter the applicable full time equivalent (FTE) information. This field is used to enter the amount of places used after the decimal to calculate the FTE. Up to 6 decimal places may be used. This allows flexibility in FTE calculations and improves precision in FTE and FTE-related calculations (i.e., worker compensation). If the FTE Decimal Precision field is set to zero, FTE will default to 1 on the Job Data pages regardless of the number of hours entered or part- or full-time status.

19. Select the Payroll Interface Information tab. The Agency USF page - Payroll Interface Information tab is displayed.

    

20. Complete the fields as follows:

    Field	Description/Instruction
    Company	Populated based on the Agency selected in the search criteria.
    Payroll Office Contact/ID Information	Description/Instruction
    Effective Date	Populated.
    Status	Populated based on the data entered on the Agency Location tab.
    Description	Populated based on the data entered on the Agency Location tab.
    Description	Enter the applicable information.
    Payroll Office Contact Info	Instruction
    Contact Person	Enter the contact person for the payroll interface.
    Contact Title	Enter the title of the contact person for the payroll interface.
    Contact Type	Enter the type of contact for the payroll interface.
    Contact Phone	Enter the contact’s phone number.
    FTS Indicator	Check this box if the Federal Telephone System (FTS) is applicable.
    Payroll Office ID Info	Instruction
    Agency ID	Enter the Agency identification (ID).
    FRB Company ID No	Enter the applicable information for the Federal Reserve Bank (FRB) ID number.
    Agency Check ID	Enter the applicable information.
    FRB Location ID No	Enter the applicable information.
    Agency TSP ID	Enter the applicable information.
    FRB Acct No	Enter the applicable information.
    Agency TSP Account	Enter the applicable information.
    FRB Branch No	Enter the applicable information.
    Voucher Year	Enter the applicable information.
    FRB Dist Desig	Enter the applicable information.

21. Select the Payroll Office Address tab. The Agency USF page - Payroll Office Address tab is displayed.

    

22. Complete the fields as follows:

    Field	Description/Instruction
    Company	Populated based on the Agency selected in the search criteria.
    Payroll Office Address	Description
    Effective Date	Populated.
    Status	Populated.
    Description	Populated.
    Payroll Office Address Info	Instruction
    Agency Location Code	Enter the location of the payroll office.
    Address 1	Enter the first line of the payroll office address.
    Address 2	Enter the second line of the payroll office address, if applicable.
    Address 3	Enter the third line of the payroll office address, if applicable.
    Address 4	Enter the fourth line of the payroll office address, if applicable.
    City	Enter the city of the payroll office.
    County	Enter the county of the payroll office.
    State	Enter the State of the payroll office or select the data by clicking the search icon.
    Zip	Enter the ZIP Code of the payroll office.
    Country	Enter the country code or select the data by clicking the search icon.

23. Select the ECS Address tab. The Agency USF page - ECS Address tab is displayed.

    

24. Complete the fields as follows:

    Field	Description/Instruction
    Company	Populated based on the Agency selected in the search criteria.
    Payroll Office Address	Description
    Effective Date	Populated.
    Status	Populated.
    Description	Populated.
    Payroll System Address Info	Instruction
    Agency Location Code	Enter the applicable information.
    Address 1	Enter the first line of the address.
    Address 2	Enter the second line of the address, if applicable.
    City	Enter the city.
    State	Enter the State or select the data by clicking the search icon.
    Zip	Enter the ZIP Code.
    Country	Defaults to USA. To change, select the data by clicking the search icon.
    Phone	Enter the telephone number.

25. Click Save to save the document. At this point, the following options are available:

    Step	Action
    Click Return to Search	Returns the user to the applicable page to search for another Agency.
    Click Notify	Notifies the next individual in the workflow.
    Click Previous Tab	Views the data on the previous tab.
    Click Next Tab	Only available when there is another tab to select.
    Click Add	Returns the user to the applicable page to Add data.
    Click Update/Display	Returns the user to the applicable page to update the data entered.
    Click Include History	Includes historical data.
    Click Correct History	Returns the user to the applicable page to correct history data.