Web-Based Special Payroll Processing System (SPPS Web)

Updating Record Details

SPPS Web Web-based Special Payroll Processing System allows users to update payment or adjustment details related to the following requests for action:

• Annual/restored leave
• Cash awards/special bonuses
• Compensatory time
• Credit hours
• Miscellaneous payments and adjustments
• Settlement backpayments (settlement backpay) cases
• Student loan repayments

To Update Record Details:

1. Search for the related transaction using the instructions under Searching for Record Details. The Adjustment List page is displayed showing all transactions for the specified employee.

   Note: If the search does not return the specified transaction, the transaction must be established in the system before the payment or adjustment record can be processed.

2. Select the SSN Social Security number for the transaction that is to be adjusted. The selected transaction page is displayed.

   Note: If accounting is being established for the transaction, the message Accounting Hours and Rates from the Payroll Database will display. Select SAVE when you have reviewed and entered in the relevant information. Select OK to clear.

3. Complete the field as indicated for the specified transaction page (i.e., Annual/Restored Leave Payments page).

   Note: (1) Amount fields must be balanced before a checkmark will display in the Balance Indicator check box. The net amount is calculated based on the gross amount entered plus any interest amount minus the tax deductions calculated. (2) To view computations, the Balance Indicator check box must contain a checkmark. (3) To certify a transaction, an address check must be completed, calculations must be balanced, and computations must be confirmed. (4) To approve a transaction, it must be certified.

4. Select Save to apply the changes and establish or update the record.

   Note: After the transaction has successfully processed, the Address Checked, Balance Indicator, and Computation Checked check boxes on the transaction page will each display a checkmark to confirm the accuracy of the details that were entered.

   OR

5. Select Close to cancel the action.