Web-Based Special Payroll Processing System (SPPS Web)

Checklist for Restorations and Back Pay Settlement Cases

Restoration/back pay settlement cases, other than those for compensatory damages only, should be submitted to the NFC PaPB for manual processing via SPPS Web. Any information or documents that pertain to the specific case should be provided to PaPB by an authorized Agency representative. These documents can be uploaded to the SPPS Web request by using the Attachment tab and selecting Other Related Documentation. To ensure accurate and timely processing, the employing Agency or Agency Servicing Office should review the checklist below prior to submitting a request to PaPB.

Note: This checklist is for informational purposes. Only documents containing the settlement case information should be submitted into SPPS Web.

• Inclusive dates of the adjustment period for back pay
• Accounting code(s) and Business Event Type Code (BETC)(s) to credit/debit the Agency
• Breakdown of salary rates, hours, and type of pay for the inclusive period of adjustment by pay period and year
• Base pay, transaction code(s) (TC), rate, and hours
• Overtime, TC(s), rate, and hours
• Differentials, TC(s), rate, and hours
• Amount of “outside earnings," if any, for the period of adjustment (“outside earnings” does not include unemployment compensation)
• Amount of OPM annuity, if any, to be reimbursed to OPM
  • No annuity to be reimbursed to OPM
  • Amount of annuity to be reimbursed to OPM

Note: The Agency must provide amount of annuity, OPM claim number, OPM payee information, and the OPM mailing address.

• Instructions on the deductions of optional benefits
• Life insurance (confirm the options)
• Health insurance (confirm the code)
• TSP/401k (confirm if Federal or non-Federal and codes/options)
• Federal TSP instructions
  • Yes, TSP should be deducted from payment. NFC TSP liaisons have been contacted through ServiceNow (Government Employees Services Division (GESD), PAD (Payroll Accounting Directorate), Tax and Benefits Processing Branch (TBPB), TSP Assignment Group) to determine maximum contributions, catch-up, hardship status, or other factors that affect posting of funds to the employee’s TSP account.
  • No, TSP should not be deducted from payment.
• Confirm the mandatory deductions, as applicable, to be deducted from the settlement/back pay case
• Federal, State, and/or municipality taxes (confirm State and/or municipality)
• Social Security and/or Medicare taxes
• Federal retirement contributions (confirm coverage code)
• Instructions to collect for separation payments (lump sum payment for annual leave, separation incentive), if any, from back pay
• Instructions to collect unemployment compensation, if applicable, from back pay, and the payee address and claim number to reimburse the State
• Verification of any outstanding debts in ABCO that may impact the payment to the employee
  • Yes, there is an outstanding debt in ABCO that should be collected from the payment.
  • No, there are no outstanding debts in ABCO that should be collected from the payment.
• Identification of the case as back pay awarded under a statute, if applicable, and stating the specific statute for reporting to the Social Security Administration
  • Yes, the settlement was awarded under a statute, and a copy of the Merit Systems Protection Board (MSPB) decision will be submitted to NFC.
  • No, the settlement was not awarded under a statute.
• Instructions to pay interest, if the Agency determines the employee is entitled
  • Yes, employee is entitled to interest on back pay.
  • No, employee is not entitled to interest on back pay.
• Routing and account numbers of the recipient, if payment is to be made via direct deposit/electronic funds transfer (DD/EFT)
• Mailing address of the recipient, if payment is to be made by hardcopy check
• Tax ID, mailing address, and amount of attorney fees (if applicable)