Web-Based Special Payroll Processing System (SPPS Web)

Certifying/Uncertifying a Transaction

SPPS Web Web-based Special Payroll Processing System allows users to certify or uncertify payments and adjustments prior to being system processed in SPPS Web Web-based Special Payroll Processing System. The certify/uncertify function on the transaction page indicates if a request for action has been received, the required data has been entered, and the record is ready for system verification, prior to approval.

To Certify/Uncertify a Transaction:

1. Search for the related transaction using the instructions under Searching for Record Details. The Adjustment List page is displayed showing all transactions for the specific employee.

   Note: If the search does not return the specified transaction, the transaction must be established in the system before the payment or adjustment record can be processed.

2. Select the SSN Social Security numberfor the transaction that is to be certified. The selected transaction page is displayed.
3. Select Certify/Approval/Computation. The Certify/Approval/Computation page is displayed.

   

   Note: To certify the transaction, the Address Checked, Balance Checked, and Computation Checked check boxes on the applicable transaction page (i.e., Annual/Restored Leave Payment page) must each contain a checkmark to indicate that the information has been validated.

4. Complete the applicable fields on the Certify/Approval/Computation page.

   Certify User ID

   Certified Date

   NFC Remarks

   Note: Information entered in the Remarks field will be system generated on the Manage Adjustments page as NFC National Finance Center remarks.

5. After the information is entered, select Certify to confirm that the transaction has been successfully entered in SPPS Web Web-based Special Payroll Processing System and is ready for system verification, prior to approval.

   Note: After the certification process has successfully completed, the Certified By field on the applicable transaction page (i.e., Annual/Restored Leave Payment page) will display the user ID identification of the individual who certified the transaction. The Status Code field on the Manage Adjustments page will change to 3, certified, and is ready to be scheduled for payment, or 2, awaiting approval, prior to being scheduled for payment.

   OR

   Select Uncertify to confirm that the transaction is not complete or ready for system verification.

   Note: (1) The transaction can only be uncertified after it has been certified and before it has been processed. (2) The record cannot be uncertified if the Status Code field on the Manage Adjustments page equals 1, payment processed. (3) After the transaction is uncertified, the Certified By and Approved By fields on the Certify Adjustment page are cleared.

   OR

   Select Cancel to cancel the action and return to a previous page.