Web-Based Special Payroll Processing System (SPPS Web)

Updating Settlement Backpay Details

This topic has been updated to correct the field instruction for BETC.

A settlement backpayment (settlement backpay) is a court-ordered payment that restores all or part of an employee’s pay with or without interest. The loss may have resulted in the withdrawal, reduction, or denial of pay due to an unjustified or unwarranted personnel action, unfair labor practice, grievance, etc.

The settlement amount to which an employee is entitled must include premium pay and any changes that would affect the amount of pay, allowances, and differential which the employee would have earned if the unjustified or unwarranted personnel action had not occurred.

Authorized deductions which include retirement deductions computed on gross basic pay for the period of separation, Federal and State taxes computed on net backpay after deductions for interim net earnings, and health benefits premiums, if any, may be made from the remaining backpay due the employee.

For more information on backpayments of settlement cases, see:

• Title 5 550.805(c) (reference (1))
• Title 5 CFR 550.805(e) (reference (b))
• Title 5 USC 5551(a) (reference (b))
• Title 5 USC 5596 (reference (b))
• Title 5 USC 8334(c) (reference (b))

The following types of settlement backpayment cases are processed in SPPS Web Web-based Special Payroll Processing System.

• Settlement/Compensation damages (compdam) non-taxable
• Settlement/Compdam taxable
• Fair Labor Standards Act (FLSA)
• Sunday differential
• Non-tax miscellaneous
• Settlement/Compdam non-tax with interest
• Settlement/Compdam tax with interest
• FLSA with interest
• Sunday differential with interest
• Non-tax miscellaneous with interest

For descriptions of the types of settlement cases that are processed in SPPS Web Web-based Special Payroll Processing System, see the Settlement Type Codes Table.

To Update Settlement Backpay Details:

1. Search for the related transaction using the instructions under Searching for Record Details. The Adjustment List page is displayed showing all transactions for the specified employee.

   Note: If the search does not return the specified transaction, the transaction must be established in the system before the payment or adjustment record can be processed.

2. Enter the SSN Social Security number for the transaction that is to be adjusted by double clicking the SSN. The Settlement Backpay page is displayed.

   

3. Complete the applicable fields on the Settlement Backpay page.

   Settlement Type

   Settlement Amt

   Computed Interest Amt

   Gross Amt

   Net Amt

   Interest Amt

   Compute Interest

   Start Date

   End Date

   Federal

   State

   Note: Accounting must validate against MASC Management Account Structure Codes System if stored accounting is to be used. Select Copy to copy stored accounting information from one pay period record to the pay period record being processed.

4. Select Accounting. The Settlement Backpay page - Accounting tab is displayed.

   

5. Complete the applicable fields as follows:

   Prefix

   TC

   Suffix

   Settlement Type

   Amount

   Accounting

   BETC

   Stored Accounting

   Interest Amt

   Gross Amt

   Interest Amt

   Total Amt

6. After completing the fields, perform one of the following functions:
   • To change an established line of accounting or split an amount into multiple accounting lines for a settlement backpayment, select Edit. The Update and Cancel command buttons will display. After completing the applicable fields, select Update to update the record or Cancel to cancel the action.

     OR

   • To delete a line of accounting that is currently being entered, select the icon next to the applicable line. The line of accounting is removed.

     Note: The first accounting line is the original accounting line for the settlement and cannot be deleted. If the settlement has interest, then the second accounting line will be the interest amount and cannot be deleted either.

     OR

   • To add accounting, type the number equivalent to the rows of accounting that are to be entered and select Add. A row of blank fields for the number entered will display in the Accounting List section of the page.

     Note: (1) All accounting lines must be assigned an accounting code and validate against MASC Management Account Structure Codes System if stored accounting is to be used. Select Copy to copy stored accounting information from one pay period record to the pay period record being processed. (2) Select Calculate to compute the amount fields for the transaction being processed. (3) After all functions have been completed and the transaction has successfully processed, the Balance Indicator check box on the Agency Accounting List Detail page will display a checkmark to confirm that the accounting information is balanced.

7. Select any Tab to return a previous page.
8. After completing all functions, select Save to apply all changes and update the record. Select OK.

   OR

   Select any Tab to cancel the action and return a previous page.