Web-Based Special Payroll Processing System (SPPS Web)

About SPPS

The Special Payroll Processing System (SPPS) is designed, developed, and maintained by the National Finance Center (NFC) for personal computers (PC) running on either Internet Explorer 6.0 (or higher) or Netscape Navigator 6.23 (or higher). SPPS is a Web-based payroll/personnel database entry, correction, inquiry, and retrieval application of NFC.

SPPS Web is the system used to process and request manual payments and adjustments. Written inquiries are processed via the Remedy Requester Console request. The system allows Agencies to electronically submit manual payments and adjustments to NFC for processing. This system replaces the hard copy Form AD-343, Payroll Action Request.

The system allows Agencies to enter, process, calculate, and disburse the following manual payments for employees who have a database record. This eliminates the submission of an SPPS Web manual payment request or hard copy Form AD-343 to NFC to process:

1. Cash Awards
2. Credit Hours
3. Settlement Back Pay (Lump Sum)
4. Annual/Restored Leave
5. Compensatory Time
6. Miscellaneous Payments
   • Cancelled/Undeliverable Checks
   • Cell Phone Payment Taxable (Federal Housing Finance Board)
   • Certification/License Fees
   • Cost-of-Living Adjustment (COLA)
   • Comparability Taxable
   • Customs Officer Pay Reform (COPR) Overtime (O/T) Double (DBL) Base Taxable (CU)
   • Customs Officer Pay Reform (COPR) Overtime (O/T) Triple (TRP) Base Taxable (CU)
   • Danger Pay Taxable
   • Education Non-Taxable
   • Education Taxable
   • Examiner Stipend Non-Taxable
   • Examiner Stipend Taxable
   • Extended Assignment Incentive Taxable
   • Foreign Advance Salary Non-Taxable
   • Foreign Language Taxable
   • Gym/Fitness Reimbursement
   • Hazardous Duty Taxable (CP)
   • Hazard Pay Differential Taxable
   • Health Subsidy Taxable (AJ)
   • Holiday Pay Taxable
   • Horse Non-Taxable
   • Hostile Fire Pay Non-Taxable
   • Hostile Fire Pay Taxable
   • Life Cycle Account Taxable
   • Maxout Overtime for Protection
   • Nights Out Stipend
   • New York City (NYC) Commutation Stipend (AJ)
   • Overseas Tour Renewal Agreement Travel (OTRAT) Taxable
   • Overtime Over 8 Taxable
   • Overtime Over 40 Night Differential Taxable
   • Overtime Taxable
   • Post Allowance Non-Taxable
   • Post Differential Taxable
   • Quarters Non-Taxable
   • Quarters Taxable
   • Reassignment Taxable
   • Recruitment Taxable
   • Relocation Taxable
   • Remote Worksite Taxable
   • Retention Taxable
   • Separate Maintenance Non-Taxable
   • Separate Maintenance Taxable
   • Standby Administratively Uncontrollable Overtime (AUO) Available Taxable
   • Severance Payment
   • Travel Non-Taxable
   • Uniform Taxable
7. Student Loan Repayment

Certain types of payment and adjustment transactions require submission of Form AD-343 to NFC for processing. The following are transactions that require submission of Form AD-343 for processing at NFC. The reason for the request for action must be included on the form.

• Bureau of Employees' Compensation (BEC) cases for leave buy back.
• Payments requiring backup, such as leave buy-back cases, prior to conversion data.
• Reimbursable agreements with an attached list of employees.
• Terminated employees who are currently in the NFC’s Payroll/Personnel System (PPS) database and a previous Agency’s payroll/personnel system.
• Pre-conversion retirement.

The following transactions requires submission of Form AD-343 to NFC for administrative billing and collection purposes because they cannot be entered in the automated system.

• Child support
• Commercial garnishments
• Levies
• Military deposits
• Travel debts

SPPS is used to:

• Initiate a request for manual payment and/or adjustment action.
• Establish and maintain manual payment and adjustment transactions on the SPPS database.
• Establish and maintain manual payment and adjustment transactions for separated employees as long as a record exists on the Information/Research Inquiry System (IRIS) Program IR200, Transaction History Menu.
• Access an employee record by Social Security number (SSN) from listings on the SPPS database. Information is selected based on the transaction processed, SSN, Agency, personnel office identifier (POI), user identification (ID), and/or status. Page dialog boxes display data pertinent to each transaction (e.g., SSN, contact person, etc.).
• Include extensive instructions and remarks for the transaction being processed.
• Calculate gross-to-net amount payments and adjustments. Information may be viewed to identify deductions that are applicable to the transaction and the accounting code used to charge Agencies for processing the transaction.
• Copy stored accounting appropriation codes. The information is used to charge an Agency for processing requests for action.
• Release a transaction to NFC for processing after data has been entered in SPPS, but before it is processed.

  Note: After a record is released to NFC for processing, only NFC can process future payments and adjustments to the record.

• View the user IDs of the individuals who established and/or adjusted the last transactions in the record. The dates and times of the last entry and adjustment are also included.
• View and print reports by request (at the beginning of each pay period or on an as-needed basis).
• View and print Form NFC-29, Payroll Adjustment Document, for computation, payment, and adjustment transactions.