Web-Based Special Payroll Processing System (SPPS Web)

Approving a Transaction

SPPS Web Web-based Special Payroll Processing System allows supervisors and authorizing officials to approve payment and adjustment transactions prior to being processed in SPPS Web Web-based Special Payroll Processing System. The transaction must be certified before it is approved. The approval function, on the transaction page, indicates validated authorization after the transaction has been certified and the check mailing address/financial institution/organization information has been reviewed.

Payments for approved records will be processed and disbursed on the next manual pay schedule. SPPS Web Web-based Special Payroll Processing System payments are processed Monday through Friday, excluding holidays. The payments update PINQ Payroll/Personnel Inquiry System Program PQ032, Payroll Listing, after the next process of PAYE Payroll Computation System.

To Approve the Transaction:

1. Search for the related transaction using the instructions under Searching for Record Details. The Adjustment List page is displayed showing all transactions for the specified employee.

   Note: If the search does not return the specified transaction, the transaction must be established in the system before the payment or adjustment record can be processed.

2. Select the SSN Social Security number for the transaction that is to be approved. The selected transaction page is displayed.
3. Confirm that the transaction has been certified and is ready to be schedule for payment or adjustment.
4. Select Approval to approve the processing of the payment or adjustment transaction. After the transaction has been successfully approved, the Approved By field on the applicable transaction page will display the user ID identification of the individual who approved the transaction. The Status Code field on the Manage Adjustments page will change to 3, certified.
5. Select Close to return to the previous page.

   Note: Do not select Save. If Save is selected, the transaction will be uncertified and unapproved.