Central Accounting Database Inquiry (CADI)

Adds

Adds is Option 1 on the Projections - Document Menu screen. This option is used to add employees that are currently not on the Payroll/Personnel System database. After the Projection Report is executed, this information is used to update the status of funds. After data is added, the information can be inquired by name or SSN Social Security number.

Note: Individuals currently on the Payroll/Personnel System database cannot be inquired on this screen.

To Select This Option:

1. Type 1 or ADD at the Enter Document Code prompt.
2. Enter the applicable number at the Enter Org prompt on the Projections - Document Menu screen.
3. Press Enter. The Adds screen is displayed.

   

4. Complete the fields as follows:

   Field	Description/Instruction
   Status:	Generated by system.
   Acctg Code:	Type the accounting code. The first three positions are used for the appropriation. The positions identified as the organization code are system generated.
   Last	Type the employee’s last name. If a partial name is entered during inquiry, a select screen will be provided. Otherwise, the next record will be displayed. If a name is unknown, enter the position description.
   First	Type the employee’s first name.
   MI	Type the employee’s middle initial.
   Social Security Number	Type the employee’s SSN Social Security number, without spaces or dashes. Unique numbering is to be used for each entry and it cannot be reused.
   Select One Activity Code:	Type X to indicate Known, Unknown, or Anticipated.
   Pay Plan:	Type the pay plan; e.g., GS, GM, ES, EX.
   Series:	Type the job series.
   Grade/Step:	Type the grade/step.
   Effective Date	Type the effective date (mm/dd/yy); usually the beginning of a pay period.
   Base Contract Salary:	Type the total base contract salary and the locality amount.
   Employment Ceiling :	Defaults to Y (yes) indicating the employee will be included in ceiling. Type N (no) if the employee is under a hiring program such as summer aide, worker trainee, or stay in school.
   Position Title:	Type the position title.
   Pay Differential:	Defaults to N (No) indicating that no pay differential is authorized. Type Y (yes) if pay differential is authorized. Note: Pay differential default is 8 percent.
   Hours Per Pay Period:	Type the hours to be worked per pay period.
   Type of Employment:	Type X to indicate full time, part time, or intermittent.
   Retirement Coverage Code:	Type X to indicate FERS, CSRS, TEMP, or Student Aid.
   Compressed Work Schedule:	Defaults to N (No). Type Y (yes) if it is a compressed work schedule and enter the daily hours to be worked.

After completing all fields, the following options are available: