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Processing ADJP Waivers and Cancellations - On-the-Roll-Employees
With the proper authorization from the Agency, an erroneous debt can be canceled or adjusted and a valid debt can be waived.
Agency Responsibilities |
NFC Responsibilities |
Estimated Timeframes |
|---|---|---|
Notifies NFC that a waiver has been applied for: Completes Form AD-3041, ADJP Waiver/Cancellation Request for waivers approved or cancellations requested. Submits the form to NFC using one of the following methods:
|
Non-Applicable |
50 business days |
Non-Applicable |
Codes debt WA for waiver applied for upon receipt of the waiver request. This code places the debt on hold for 15 pay periods. |
1 business day |
Approves or denies waiver |
Non-Applicable |
50 business days |
Non-Applicable |
Codes the debt with a CA for cancellations or WP for waiver when approved by the Agency. Also changes the method of pay (MOP) to a code 1, interest and penalty indicators to a code N. This action prevents any further deductions from occurring. |
7 business days |
Non-Applicable |
Reviews and performs all necessary research to determine if the debt is valid or erroneous (i.e., never should have occurred). Valid debt: Processes adjustments, if required. Removes the CA or WP code to resume collection of adjusted debt. Erroneous debt: Processes the request to cancel the debt via SPPS and submits the documentation to the Payroll Processing Branch (PaPB) for processing. Requests Agency submit a corrected T&A. Requests Agency to submit a corrected T&A. |
12 business days |
Submits a corrected T&A to correct the database. This action pays the employee again. When this occurs, the bill becomes a valid debt as a result of the re-validation. |
Non-Applicable |
10 business days |
Non-Applicable |
Removes the CA or WP code and changes the MOP back to a code 5, and changes interest and penalty indicators back to Y to resume collections, if the debt is valid. |
1 business day |
Non-Applicable |
Processes the waiver request in SPPS, if the debt is waived by the Agency. |
40 business days (depending on the payroll and billing cycle) |
- If PaPB receives the information to cancel or waive a debt during the week of T&A processing, the request may be held until the following week.
- ABCO receives updates from the payroll file once a pay period on the Monday night after PPS processes. These updates will adjust, cancel, or waive the indebtedness.
- Normal waiver or cancellation processing time can take from 4 to 8 weeks for completion.
See Also |