Paycheck8

Managing VLTP Leave Donation Refunds

In the event a VLTP leave event ends with donated hours still available, refunds must be made. VLTP Administrators can refund the hours to the employee when closing the account or from the Pending Refunds page.

To Refund Donated VLTP Hours:

1. Select Pending Refunds from the VLTP Approvals menu. The Pending Refunds page is displayed.

   

2. Click Refund to return the unneeded donated leave to the donor.

   Note: Administrators are allowed to reduce the refunded hour amount in the Refund Amount field, if necessary adjustments are required, prior to refunding the hours.

   The returned donation will display as a donation refund pending election decision on the employee's Name a New Donation page where the refunded hours can be donated to another employee or be added back to the employee's annual or restored leave balance based on the selection made.

To View Pending VLTP Refunded Donations:

1. Select Pending Refunded Donations from the VLTP Approvals menu. The Pending Redonated Donations page is displayed and contains a list of refunded leave donations that employees selected to donate to another approved VLTP recipient.

   

2. Click Select to view a summary of the original donation and refunded donation elections.

   Note: Donation may be approved or declined without viewing the details by making the appropriate selection in the Action field.

   

3. Click Approve to approve the leave donation.

   OR

   Click Decline to decline the leave donation.

   Note: Remarks are required if declining the donation.

To View Pending Refund Elections

1. Select Pending Refund Elections to view a list of employees who have elected to add donation refunds back to their current annual leave or restored annual leave.

   

2. Click Completed. The refund election is removed from the list

Outstanding VLTP Refund Elections

Outstanding Refund Elections is used by VLTP Voluntary Leave Transfer Program Administrators to view outstanding donor VLTP refund elections that the donor has not made a refund election. Employees must make a refund election in order to receive their refund. Once the refund election is made, the record will be removed from the list. This is for information only.

To view this list, select Outstanding Refund Elections from the VLTP Management menu. The Outstanding Refund Elections page is displayed. Results may be filtered by using the Days Past drop-down list.

Note: This table is for informational purposes only. An Administrator must input the applicable number of hours into PPS via TINQ according to the employee's election. Once this has been done, the administrator may remove the refund details from the Pending Refund Elections page. This will remove the refunded donation from this list.