Update Contracts

This component allows administrators to identify contract status, content, special clauses, person responsible for contract, and probation information.

To Update a Contract:

1. On the EmpowHR Main Menu page, select the Workforce Administration menu group.
2. Select the Job Information menu.
3. Select the Contract Administration menu item.
4. Select the Update Contracts component. The Update Contracts page - Find an Existing Value tab is displayed.

   

5. Complete the fields as follows:

   Field	Description/Instruction
   Empl ID	Enter the beginning specific character or characters of the employee ID. OR Click the down arrow for additional options to narrow results. OR Click the search icon to select an employee ID. OR Enter the employee lD.
   Contract Number	Enter the beginning specific character or characters of the contract number. OR Click the down arrow for additional options to narrow results. OR Enter the contract number.
   Name	Enter the beginning specific character or characters of the employee's first name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's first name.
   Last Name	Enter the beginning specific character or characters of the employee's last name. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
   Second Name	Enter the beginning specific character or characters of the employee's second name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's second name.
   Alternate Character Name	Enter the beginning specific character or characters of the employee's nickname. OR Click the down arrow for additional options to narrow results. OR Enter the employee's nickname.

6. Click Search to search for the values entered then select the applicable value from the search results. The Update Contracts page - Contract Status/Content tab is displayed.

   OR

   Click Clear to clear all entries.

   OR

   Select the Add a New Value tab. The Update Contracts page - Add a New Value tab is displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   Empl ID	Enter the employee ID. OR Click the search icon to select an employee ID.
   Contract Number	Enter the contract number.

8. Click Add. The Update Contracts page - Contract Status/Content tab is displayed.

   

9. Complete the fields as follows:

   Field	Description/Instruction
   Person ID	Populated with the system-generated ID.
   Contract Data	Description/Instruction
   Contract Number	Populated with the contract number.
   *Contract Status	Required field. Select the contract status from the drop-down menu. Valid values are Active and Inactive.
   Contract Begin Date	Enter the contract begin date or select a date by clicking the calendar icon.
   Contract Expected End Date	Enter the date the contract is expected to end or select a date by clicking the calendar icon.
   Contract End Date	Enter the contract end date or select a date by clicking the calendar icon.
   *Regulatory Region	Required field. Enter the regulatory region or select a region by clicking the search icon.
   Additional Contract	Check this box if applicable.
   More than one year expected	Check this box if applicable.
   Contract Template ID	Enter the contract template ID or select an ID by clicking the search icon.
   Comment	Enter the applicable comments.
   Provider ID	Enter the provider ID or select an ID by clicking the search icon.
   Contract Content	Enter the contract content.
   Waive Working Time Compliance	Check this box if applicable.

10. Select the Contract Type/Clauses tab. The Update Contract page - Contract Type/Clauses tab is displayed.

    

11. Complete the fields as follows:

    Field	Description/Instruction
    Person ID	Populated with the system-generated ID.
    Contract Data	Description
    Contract Number	Populated based on the selection made on the Contract Status/Content tab.
    Begin Date	Populated based on the selection made on the Contract Status/Content tab, Contract Begin Date field.
    Contract Status	Populated based on the selection made on the Contract Status/Content tab, Contract End Date field.
    Contract Type	Description/Instruction
    Effective Date	Populated.
    Contract Type	Enter the contract type or select a type by clicking the search icon.
    Extend Contract	Check this box if applicable.
    Contract Clauses	Instruction
    Seq#	Enter the sequence number.
    Clause	Enter the clause or select a clause by clicking the search icon.
    Clause Status	Select the clause status from the drop-down menu. Valid values are Optional and Required.
    Long Descr	Enter the long description.
    Comment	Enter the applicable comments.

12. Select the Task Order Information tab. The Update Contract page - Task Order Information tab is displayed.

    

    The following fields are displayed:

    Field	Description
    Person ID	Populated with the system-generated ID.
    Contract Data	Description
    Contract Number	Populated based on the selection made on the Contract Status/Content tab.
    Begin Date	Populated based on the selection made on the Contract Status/Content tab, Contract Begin Date field.
    Contract Status	Populated based on the selection made on the Contract Status/Content tab.
    Task Order Information	Description
    Task Order #	Populated based on the contract template ID entered or selected on the Contract Status/Content tab.
    Description	Populated based on the contract template ID entered or selected on the Contract Status/Content tab.
    Begin Date	Populated based on the contract template ID entered or selected on the Contract Status/Content tab, Contract Begin Date field.
    End Date	Populated based on the contract template ID entered or selected on the Contract Status/Content tab.
    Comments	Provides a link to enter any applicable comments.

13. Select the Signature Date/Probation Info tab. The Update Contract page - Signature Date/Probation Info tab is displayed.

    

14. Complete the fields as follows:

    Field	Description/Instruction
    Person ID	Populated with the system-generated ID.
    Contract Data	Description
    Contract Number	Populated based on the selection made on the Contract Status/Content tab.
    Begin Date	Populated based on the selection made on the Contract Status/Content tab.
    Contract Status	Populated based on the selection made on the Contract Status/Content tab.
    Workforce Information	Description/Instruction
    Effective Date	Populated with information from the Job Data component.
    Empl Record	Populated with information from the Job Data component.
    Job Indicator	Populated with information from the Job Data component.
    Action	Populated with information from the Job Data component.
    Reason	Populated with information from the Job Data component.
    Company	Populated with information from the Job Data component.
    Pay Group	Populated with information from the Job Data component.
    Work Period	Populated with information from the Job Data component.
    Std Hrs	Populated with information from the Job Data component.
    Business Unit	Populated with information from the Job Data component.
    Hourly Rate	Populated with information from the Job Data component.
    Department	Populated with information from the Job Data component.
    Reg/Temp	Populated with information from the Job Data component.
    Monthly Rate	Populated with information from the Job Data component.
    Location	Populated with information from the Job Data component.
    Labor Agreement	Populated with information from the Job Data component.
    Annual Rate	Populated with information from the Job Data component.
    Reg Region	Populated with information from the Job Data component.
    Category	Populated with information from the Job Data component.
    Signature Date	Enter the signature date or select a date by clicking the calendar icon.
    Minimum Hours	Enter the minimum number of hours.
    Maximum Hours	Enter the maximum number of hours.
    Responsible ID	Enter the company agent who drafted the contract and who is responsible for its language or select an agent by clicking the search icon.
    Probation Information	Instruction
    *Probation Date	Required field. Enter the probation date or select a date by clicking the calendar icon. The date entered will be displayed on the job data record for this person.
    Reason	Select a reason from the drop-down menu. Valid values are New Date Needed and Unsatisfactory Performance.

    At this point, the following options are available:

    Step	Description
    Click Save	Saves the new data entered.
    Click Notify	Notifies the next individual in the workflow.
    Click Previous Tab	Returns to the previous tab on the page.
    Click Next Tab	Views the data on the next tab.
    Click Add	Returns the user to the applicable page to Add data.
    Click Update/Display	Returns the user to the applicable page to update the data entered.
    Click Include History	Includes historical data.
    Click Correct History	Returns the user to the applicable page to correct history data.