Emergency Contacts

The Emergency Contacts component allows HR office users to enter and view emergency contact information for employees, contingent workers, and persons of interest.

To Enter/View Emergency Contacts:

On the EmpowHR Main Menu page, select the HR Reports menu group.
Select the Emergency Contact component. The Emergency Contact page - Find an Existing Value tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Empl ID	Enter the beginning specific character or characters of the employee ID. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
Name	Enter the beginning specific character or characters of the employee's first name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's first name.
Last Name	Enter the beginning specific character or characters of the employee's last name. OR Click the down arrow for additional options to narrow results. OR Enter the employee lD.
Second Name	Enter the beginning specific character or characters of the employee's second name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's second name.
Alternate Character Name	Enter the beginning specific character or characters of the employee's nickname. OR Click the down arrow for additional options to narrow results. OR Enter the employee's nickname.
Middle Name	Enter the beginning specific character or characters of the employee's middle name. OR Click the down arrow for additional options to narrow results. OR Enter the employee's middle name.
Case Sensitive	Check this box if applicable.

Click Search to search for the values entered. The Emergency Contact page - Contact Address/Phone tab is displayed.
OR

Click Clear to clear all entries.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Emergency Contact Contact Name	Instruction
*First	Required field. Enter the emergency contact’s first name.
Middle Name	Enter the emergency contact’s middle name.
*Last Name	Required field. Enter the emergency contact’s last name.
Name Suffix	Enter the name suffix or select a suffix by clicking the search icon.
*Relationship to Employee	Required field. Select the emergency contact’s relationship to the employee from the drop-down list.
Primary Contact	Check this box if this is the primary contact for this person.
Same Address as Employee	Check this box if this contact has the same address as the employee.
Same Phone as Employee	Check this box if this contact has the same phone number as the employee.
Contact Address	Description
Country	Populated with USA. If different, enter the country or select a country by clicking the search icon.
Address	Populated with information from the Edit Address link. For more information, see Add Address.
Contact Phone	Instruction
Phone	Enter the phone number for the emergency contact being added.

Select the Other Phone Numbers tab. The Emergency Contact page - Other Phone Numbers tab is displayed.

Complete the fields as follows:

Field	Description/Instruction
Person ID	Populated with the system-generated ID.
Emergency Contact	Description
Contact Name	Populated with the information entered on the Contact Address/Phone tab.
Relationship to Employee	Populated with the information entered on the Contact Address/Phone tab.
Primary Contact	Populated with the information entered on the Contact Address/Phone tab.
Other Phone Numbers for Emergency Contact	Instruction
*Phone Type	Required field. Select the type of phone number from the drop-down list.
Phone	Enter the applicable phone number for the emergency contact.

At this point, the following options are available:

Step	Description
Click Save	Saves the new data entered.
Click Return to Search	Returns the user to the applicable page to search for another record.
Click Previous in List	Returns back to the previous person in the list.
Click Next in List	Advances to the next person in the list.
Click Notify	Notifies the next individual in the workflow.