Person Model

The Person Model is a term used to describe the information captured about a person and how the person is related to the organization. A person is important to an organization for many different reasons at many different times throughout their lifetime. Each relationship may require different attributes and different processing.

With the EmpowHR Person Model, Agencies can track personal information about the person in one place with no redundant data. The relationships that a person has to the organization are tracked in a different area of the system. For example, the user may have a person who is now an employee but was previously a contingent worker. The system tracks this person using one identification (ID), which enables their history as a contingent worker to exist along with their history as an employee.

Person Model supports the storing and tracking of three Person Types within one centralized repository. This enables the user to manage and report on all types of workers from seasonal to permanent.

The three Person Types are:

• Employee (EMP) - The relationship of a person who is hired to provide services to an organization on a regular basis in exchange for compensation and who does not provide these services as part of an independent business.
• Contingent Worker (CWR) - The relationship of a person who provides services to another entity under terms specified in a contract on a non-permanent basis such as:
  • Independent Contractors
  • Temporary Workers
  • Consultants
  • Auditors
• Person of Interest (POI) - A person who does not have an employment or a Contingent Worker relationship, but who is still of interest to the organization such as:
  • Cobra Participants
  • Pension Payees
  • External Students and Instructors
  • Volunteers

It is important for users to verify the relationship a person has in EmpowHR and the Payroll/Personnel System (PPS) before processing any actions. EmpowHR uses the person’s Social Security number (SSN) to validate existence in EmpowHR, and provides a warning message to processors when they attempt to hire a person who has a record in EmpowHR. Users can validate the relationship by discussing prior employment history with the person and then verifying data:

• In PPS, the Information Research/Inquiry System (IRIS), and the Electronic Official Personnel Folder (eOPF) when the processor has access to prior Federal Government Agency information.
• By contacting the losing POI.
• In EmpowHR, Person Organizational Summary by viewing all organizational relationships for a person.
• In EmpowHR, HR Processing by searching for the person's SSN. The HR Processing component is only used to process EmpowHR Agency employees who have a job and position in EmpowHR. If the person was a contingent worker, the record will not be accessible through the HR Processing component. To hire the person as an EmpowHR Agency Federal employee, the user must add a new employment instance. For more information on this topic, see New Employment Instance United States Federal (USF).

  Note: Additional instructions can found in the Person Model Online Training module. There are three Person Model courses which can found on NFC's Web site under the Training tab.

Person Model allows the user to perform the following functions:

• Create a person
• Provide a person checklist
• Create organizational relationships
• Create worker organizational relationships and instances
• Provide additional assignment or new instance option
• Provide instance dates versus assignment dates
• Promote an assignment to an instance
• Review a person’s organizational relationships