Paycheck8

Entering Time

Enter Time allows users to enter T&A Time and Attendance information for past, present, and future pay periods. Time entry for any pay period may be entered at any time, but must be signed and approved sequentially, otherwise the T&A Time and Attendance will reject. For transaction code definitions, see the TNAINST procedure. To access this procedure, go to the HR and Payroll Clients page from the MyNFC drop-down menu on the NFC homepage. Click the Publications tab in the center ribbon. Select T&A Processing, then select TNAINST.

1. Select Enter Time from the My T&A Time and Attendance menu on the Paycheck8 main menu page. The Time and Attendance Detail page is displayed and defaults to the current date.

   

   The fields displayed on this page reflect the data on file with Paycheck8 from NFC's daily feed. The fields and their descriptions are shown below.

   Field	Description
   Time sheet for	Displays the employee's name.
   Day	Displays the current day. To change, type the applicable date, use the day arrows to scroll, or select the day from the calendar. Note: The current pay period is highlighted, as well as the current day in a contrasting color.
   Month Year	Displays the current day. To change, click on the left facing arrow to view the preceding month or the right arrow to view a future month.
   Pay Period	Displays the pay period.
   Revision	Displays the revision of the T&A Time and Attendance. Valid values are Original, Corrected1, Corrected2, etc.
   Status	Displays the current status of the T&A Time and Attendance. T&A Time and Attendances can be edited at any time until the build pick-up, but must go through all five processes. Valid values are: Value Definition Not started No data entered Not submitted Data entered, not submitted Submitted Submitted for approval Approved Approved by supervisor Processed Completed and submitted for processing
   Tour	Displays the employee's tour of duty.
   Pay Plan	Displays the employee's pay plan.
   Work Schedule	Displays the employee's work schedule. Click the work schedule value and select from the drop-down list to change the work schedule for the current pay period.
   FLSA Fair Labor Standards Act Status	Displays the employee's FLSA Fair Labor Standards Act Status.
   NTE not to exceed Date	Displays the employee's not-to-exceed (NTE) date, if applicable.
   Supervisor	Displays the employee's Supervisor.
   Approver	Displays the employee's approver, if applicable. If no approver has been designated, Not Set is displayed.

2. Complete the remaining fields as follows:

   Field	Instruction
   Prefix	Select the transaction code prefix from the drop-down list, if applicable. Prefixes are limited to special situations as defined for your Agency; only some transaction codes with prefix combinations are accepted; leave blank if not required. Note: Click Prefix to view Prefix meanings and other information regarding prefixes. To close the detail, click Close Notes.
   Suffix	Select the transaction code suffix from the drop-down list, if applicable. Suffixes are limited to special situations as defined for your Agency; only some transaction codes with suffix combinations are accepted; leave blank if not required. Note: Click Suffix to view Suffix meanings and other information regarding suffixes. To close the detail, click Close Notes.
   Desc	Select the transaction code Descriptor from the drop-down list, if applicable. Descriptor codes are limited to special situations as defined for your Agency. Only some transaction codes with descriptor combinations are accepted; leave blank if not required. Note: Click Desc to view descriptor meanings and other information regarding descriptor codes. To close the detail, click Close Notes.
   Accounting	Select the appropriate accounting code from the drop-down list. A valid accounting code is required on all time line entries. Accounting information is specific per Agency requirement and must be valid in MASC Management Account Structure Codes System.
   TC Time and Attendance	Select the applicable transaction code from the drop-down list. The transaction code must be consistent with your employment status, appointment, work schedule, tour, and pay plan.
   Start	Enter the four-digit start time. The start time can range from 0000 to 2345 and must be at least 15 minutes prior to the associated stop time. Time must be entered in a minimum of quarter hours; the last two positions must be 00, 15, 30, or 45.
   Stop	Enter the four-digit stop time. The stop time can range from 0015 to 2400 and must be at least 15 minutes after the associated start time. Time must be entered in a minimum of quarter hours; the last two positions must be 00, 15, 30, or 45.

3. Click Save in the Action field. If there are no errors, the entry line is saved.

   Note: If one or more errors are detected, the entry line is not saved, the line remains in edit mode, and an error message is provided. You must correct the error and click Save before the time entry line will be stored.

   OR

   Click Cancel if you begin a time entry and realize that you do not wish to continue, or have made an error.

   Once the first time entry has been saved on a T&A, the T&A is considered active and will be available for viewing.

   

   The Current Information Summary section contains summary information for the current pay period. These hours are updated as needed each time a Time Entry line is added, changed, or deleted.

   The fields and descriptions are as follows:

   Base Hours	Description
   Day	Displays the base hours entered for the day.
   Week	Displays the base hours entered for the week.
   Total	Displays the total base hours entered for the pay period.
   Total Hours	Description
   Day	Displays the total hours entered for the day.
   Week	Displays the total hours entered for the week.
   Total	Displays the total hours entered for the pay period.
   Leave	Description
   Sick	Displays the sick leave hours available.
   Comp	Displays the compensatory hours available.
   Comp Travel	Displays the compensatory travel hours available.
   Credit	Displays the credit hours available.

To Copy Days:

Copy Day allows users to copy Established Hours on to other day(s) of the week within the current pay period. This process will overwrite any hours already recorded for the target day(s).

1. Select Enter Time from the My T&A Time and Attendance menu on the Paycheck8 main menu page. The Time and Attendance Detail page is displayed and defaults to the current day in the current pay period.

   

2. Click Copy Day on the Time and Attendance Detail page. The Copy Hours page is displayed.

   

3. Check the boxes of the days to be copied for Weeks 1 and 2.

   

4. Click Copy Hours. The Time and Attendance Detail is displayed showing the Current Information Summary with the total hours copied.

   

To Copy Established Hours:

Copy Established Hours allows users to copy Established Hours onto the T&A Time and Attendance for the current pay period. This process will overwrite any hours already recorded on the T&A Time and Attendance.

1. Select Enter Time from the My T&A Time and Attendance menu on the Paycheck8 main menu page. The Time and Attendance Detail page is displayed and defaults to the current date.

   

2. Click Copy Established Hours on the Time and Attendance Detail page. The Copy Established Hours page is displayed.

   Note: All established hours are selected by default. Uncheck any hours that you do not want copied or uncheck the box at the top to deselect all hours.

   

3. Click Copy Hours. The Time and Attendance Detail is displayed showing the Current Information Summary with the total hours copied.

   

To Copy Requests:

Copy Requests allows users to copy leave and premium pay requests directly onto the T&A Time and Attendance.

1. Select Enter Time from the My T&A Time and Attendance menu on the Paycheck8 main menu page. The Time and Attendance Detail page is displayed and defaults to the current date.

   

2. Click Copy Requests on the Time and Attendance Detail page. The Leave and Premium Pay Requests page is displayed.

   Note: All requests are selected by default.

   

3. Uncheck the box under Leave and Premium Pay requests to deselect all requests or uncheck any requests that you do not want copied.
4. Click Copy Requests. The leave and premium pay requests are copied onto the applicable days.

   

To Add/View Remarks:

Add/View Remarks allows users to add remarks to the supervisor regarding the T&A Time and Attendance.

1. Select Enter Time from the My T&A Time and Attendance menu on the Paycheck8 main menu page. The Time and Attendance Detail page is displayed and defaults to the current date.

   

2. Click Add/View Remarks on the Time and Attendance Detail page. The Time and Attendance Detail page is displayed with the Remarks section active.

   

3. Enter applicable remarks.
4. Click Save Remarks. Remarks will show in Remarks section on the T&A Time and Attendance.