webTA 3.8 - HR Administrator

Entering Leave Donations on Behalf of Employees

Employee donations to leave transfer accounts can either be entered by the donating employees through the Leave/Premium Pay section on the Employee Main Menu page, or they may be entered by an HR human resources Administrator from the Edit Account Transactions page. Donations must be approved by an HR human resources Administrator before they can be used by an approved recipient.

Note: Donations received from outside the Agency must be entered by the HR human resources Administrator.

To Enter a Leave Donation for an Employee:

1. Select the LTP leave transfer program button on the HR human resources Administrator Main Menu page. The Select Account page is displayed.

   

2. Select the applicable leave recipient account.
3. Select the Transactions button. The Edit Account Transactions page for the selected account is displayed.

   

4. Select the New Donation button under the Donations to Account section. The Select Employee page is displayed.

   

5. Enter the webTA user ID identification of the employee making the leave donation. If unknown, select the Search button to search for the employee.

   Note: Leave the text box blank if the donation is from outside of the Agency.

6. Select the Continue button. The Donations to Account page is displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   User ID	Displays the user ID identification of the employee donating the leave. Note: If the donation is from an external donor, the User ID identification field is replaced with an External Employee Name field in which to enter the donor's name.
   Leave Account	Displays the leave recipient's name.
   Donor Position	Enter the leave donor's position.
   Donor Grade	Enter the leave donor's grade.
   Step	Optional. Enter the leave donor's step.
   Hours	Enter the number of hours being donated.
   Account	Select the applicable accounting code from the drop-down list.
   Type of Leave	The selection defaults to 61-Donated Annual Leave and displays the number of hours available to donate (if an internal donor). Use the drop-down list to change the leave type from 61-Donated Annual Leave to 63-Donated Restored Annual Leave.
   Remarks	Enter remarks, if applicable.
   Approved	Displays the donation status. Valid values are Pending and Approved.

8. Select the Save button to save the donation in a Pending status.

   OR

   Select the Approve button to approve the donation immediately. The Edit Account Transaction page is displayed with the donation in an Approved status.