1. Add/Update Program records

The Add/Update Program records option allows authorized users to add and maintain information about each Program. With the proper access, new Programs may be added.

To add Program records in FUND (Option 1):

1. On the Maintenance tab, select 1. Add/Update Program Records. The Maintenance tab - Add/Update Program records is displayed.

   

2. Under 1. Create a new program, click Create. The Maintenance tab - Create a New Program page is displayed.

   

3. Complete the fields as follows:

   Field	Description/Instruction
   ID	Enter the Program (i.e., NFCUSDA for the National Finance Center (NFC)/United States Department of Agriculture (USDA)).
   Prefix	Enter the prefix as it relates to the applicable NFC acronym and the agreement number.
   Title	Enter the Program title.
   FFIS Vendor Code	Enter the Foundation Financial Information System (FFIS) vendor code, if applicable. If data is entered in this field, the Financial Management Modernization Initiative (FMMI) Vendor Code field is left blank.
   FMMI Vendor Code	Enter the FMMI vendor code. If data is entered in this field, the FFIS Vendor Code field is left blank.
   Object Class	Enter the budget object class to which accounting is charged.
   Sponsoring: Office	Enter the name of the Agency that provides the Program or service.
   Agency	Enter the Agency code of the sponsoring office.
   Calculate Agreement Number When Agency is FFIS	Check this box if the Agency is an FFIS Agency. Defaults to unchecked.
   Agreement Suffix	Enter the agreement suffix used to generate the common agreement number in the transaction detail.
   Group Id	Enter the Group ID identification referring to group Programs or reports.
   Order Number	Enter the unique key used to order Programs or reports.
   Status	Click the down arrow to select Active or Inactive to indicate the Agency record status.
   Program Type	Click the down arrow to select the applicable Program type. Valid values are Greenbook:Central Cost Distribution; Departmental Reimbursable; WCF:Agency Requested Service; and WCF: Corporate Service. Note: WCF is reserved for future use.
   Greenbook/WCF Indicator	Click the down arrow to select the program identity. Valid values are Working Capital Program, Greenbook Program, and Both Greenbook and WCF Program. Note: WCF is reserved for future use.
   Description	Enter the description of the Program.
   Cost Distribution Method	Enter a description of the cost distribution method and the billing procedures.
   Comments	Enter any informational/additional comments related to the program.
   Billing Procedure	Enter the description (including the timeframe) of the method for the program or service.
   Remarks	Enter any applicable remarks related to the program or service.

4. Click Save Program Info.

To edit Program records in FUND (Option 2):

1. On the Maintenance tab, select Add/Update Program Records. The Maintenance tab - Add/Update Program records is displayed.

   

2. Under 2. Edit an existing program: Program, click the down arrow to select the applicable Program to edit.
3. Click the down arrow to select the applicable year to edit.
4. Click Edit. The applicable Program page is displayed.
5. Edit the applicable field(s).
6. Click Save Program Info.

To copy Program records in FUND (Option 3):

1. On the Maintenance tab, select Add/Update Program Records. The Maintenance tab - Add/Update Program records is displayed.

   

2. Under 3. Copy ALL programs from year XXXX, click the down arrow to select the applicable year to be copied and the year to be created.
3. Click Copy All. The message COPY ALL PROGRAMS COMPLETED is displayed.

To delete Program records in FUND (Option 4):

1. On the Maintenance tab, select Add/Update Program Records. The Maintenance tab - Add/Update Program records is displayed.

   

2. Under 4. Select Program, click the down arrow to select the Program and Year to delete.
3. Click Delete.

   Note: Programs with transaction records cannot be deleted.