Option 3. Collections (By Check ID)

Collections (By Check ID) is Option 3 on the ABCO Main Menu. This option displays the collection records associated with that check ID only. It is an entry screen for the check identification number, if known. Otherwise, you will have to access the collection record or adjustment record from the Bill Record screen, which is obtained through the Receivable Record screen.

The Collections By Check-ID screen displayed below is used to view either the Collection Record screen or Adjustment Record screen after the entry of the Check ID number.

To View a Collections by Check ID:

Select Option 3 on the ABCO Main Menu. The Collections By Check-ID is displayed.

Complete the Check-ID No field as follows:

Collections By Check-ID Screen Field	Instruction
Check-ID No	Required, numeric, 10 positions Enter the Check-ID number that is used for locating a check payment. Positions 1-2 - Check year Positions 3-4 - Month Positions 5-6 - Day Positions 7-10 - Last four digits of the check number

Collections By Check-ID Screen Field

Instruction

Check-ID No

Required, numeric, 10 positions

Enter the Check-ID number that is used for locating a check payment.

Positions 1-2 - Check year
Positions 3-4 - Month
Positions 5-6 - Day
Positions 7-10 - Last four digits of the check number

Press Enter.
Note: If the Check-ID number is specific to a collection, the Collection Record screen will be displayed. Refer to Viewing a Collection Record below for detailed information. If the Check-ID number is specific to an adjustment, the Adjustment Record screen will be displayed. Refer to Viewing an Adjustment Record below for detailed information.

Viewing a Collection Record

The Collection Record displays the collection data applicable to the corresponding bill number, if the Check-ID number is specific to a collection, as displayed.

Collection Record Screen

The Collections Record Screen fields are displayed as follows:

Collections Record Screen Field	Description
Bill Number	System generated Displays the nine-or ten-digit number that identifies the system-generated bill as follows: Position 1 - Billing year Position 2-3 - Pay Period the adjustment was processed Position 4 - 1 equals a FEHB bill or 2 equals a Salary Adjustment Positions 5-10 - System generated
Bill Date	System generated Displays the date of the bill.
Coll Number	System generated Displays the collection record. Specific formats for garnishment collections are identified below. Automated payroll system collection are as follows: 9BA - Agriculture 9BH - Homeland 9BN - Other 9BT - Treasury Manual Pay Collection are as follows: 9E - Manual Schedule 9B - Pay Schedule The 1098 number in position 3 is identified as follows: U - Unavailable check P - Treasury paper check R - EFT electronic funds transfer
Register Number	System generated Displays the six-digit number used for the journal voucher (JV) accounting control. For NFC National Finance Center use only.
Coll Type	System generated Displays the type of collection as follows: 1 - Cash Collection 3 - Treasury Collections- SF 1098/RO145/UCC 5 - Garnishment/Salary Deduction 7 - Intra-governmental Payment and Collection (IPAC) Collection
Register Type	System generated Displays the types of JVs used as identified below. For NFC use only. 0040 - Receivables or Receivable Adjustments 0044 - Claim Receivable 0045 - Write-off 0050 - Voluntary Cash Collection 0051 - Voluntary Collection (Used for SF 1081 and SF 1098) 1047 - Refund of Collection 5515 - Debit Voucher/NSF non-sufficient funds Check
Coll Date	System generated Displays the collection date.
Coll Amt	System generated Displays the receivable collected amount.
Batch Type	System generated Displays the specific types of processing as follows: Billings: A - 460 Receivable and Receivable Adjustment AW - Internet Billing (IBIL) X - Payroll System Generated - Document Tracking System (DOTS), Travel, Payroll Accounting System (PACS) Collections: A - Voluntary Collections AX - DOTS Voluntary Collections B - Voluntary Cash Collection C - Cash Collection (Receivable Established) D - Travel Advance (Cash) E - SF 1081 F - SF 1098, Schedule of Canceled or Undelivered (Receivable Established) G - SF 1098, Travel Advance H - SF 1221, Statement of Transactions I - Adjustments (Reapplications, non-sufficient funds (NSF), etc.) J - Refunds M - IPAC (Receivable Established) MT - Treasury Offset Program (TOP) Collections MX - ABCO Generated IPAC Collections X - Payroll Garnishments
Batch Number	System generated Displays the batch number of the receivable, collection or adjustment document. If an X precedes the batch number, the receivable was system generated.
Penalty Amount	System generated Displays the penalty amount collected.
Date Processed	System generated Displays the date the record was processed and recorded in ABCO.
Admin Costs Paid	System generated Displays the administration costs collected.
Check-ID No	System generated Displays the check identification number that is used for collection purposes in locating a check payment. Positions 1-2 - Check year Positions 3-4 - Month Positions 5-6 - Day Positions 7-10 - Last four digits of the check number
Interest Paid	System generated Displays the interest paid on this receivable.
Collection ALC	System generated Displays the Agency Location Code for the Agency collecting the funds.

The following options are also available:

To return to the ABCOINQ Main Menu, press PF1.
To access the Bill Record screen, press PF5.
To return to the prior Collection Record screen, press PF7.
To access the next Collection Record screen, press PF8.
To exit ABCOINQ, press Clear or Esc.

Viewing an Adjustment Record

If the Check-ID number is specific to an adjustment, the Adjustment Record screen will display the data applicable to adjustments made to the corresponding bill number. The Adjustment Record screen is displayed.

Adjustment Record Screen

The Adjustment Record Screen fields are displayed as follows:

Adjustment Record Screen Field	Description
Bill Number	System generated Displays the 9- or 10-digit number that identifies the system-generated bill as follows: Position 1 - Billing year Position 2-3 - Pay Period the adjustment was processed Position 4 - 1 equals a FEHB bill or 2 equals a Salary Adjustment Positions 5-10 - System generated
Bill Date	System generated Displays the date of the bill.
Adjustment Type	System generated Displays the reason for adjustments to existing receivables as follows: 460 Type A Codes 03 - Receivable Adjustment (Bill Adjustment) 04 - Receivable Adjustment (Bill Adjustment) 05 - Bill Reversal (Canceled or deleted bill) Note: If a collection number and date are displayed, this is a collection adjustment. 06 - Partial Write-Off 07 - Full Write-Off Collection Adjustment (Batch Type 1) Type Codes 01 - Reapplication (Money transferred) 02 - SF 5515 (Non-sufficient Funds (NSF)) 03 - SF 5515 (Bank Service Charge) 05 - Cancel Duplicate Collection System-generated Type Codes 03 - Bill adjustment 99 - Last charge adjustment
Register Number	Displays the six-digit number used for the JV accounting control. For NFC use only.
Coll Number	System generated Displays the collection record. Specific formats for garnishment collections are identified below. Automated payroll system collection are as follows: 9BA - Agriculture 9BH - Homeland 9BN - Other 9BT - Treasury Manual Pay Collection are as follows: 9E - Manual Schedule 9B - Pay Schedule The 1098 number in the 3rd position identified as follows: U - Unavailable check P - Treasury paper check R - EFT electronic funds transfer
Register Type	System generated Displays the types of JVs used as identified below. For NFC use only. 0040 - Receivables or Receivable Adjustments 0044 - Claim Receivable 0045 - Write-off 0050 - Voluntary Cash Collection 0051 - Voluntary Collection (Used for SF-1081 and SF 1098) 1047 - Refund of Collection 5515 - Debit Voucher/NSF Check
Coll Date	System generated Displays the collection date.
Collection Type	System generated Displays the type of collection as follows: 1 - Cash Collection 3 - Treasury Collections- SF 1098/RO145/UCC 5 - Garnishment/Salary Deduction 7 - IPAC Collection
Batch Number	System generated Displays the batch number of the receivable, collection or adjustment document. If an X precedes the batch number, the receivable was system generated.
SF 5515 Number	System generated Displays the transactions from an adjustment record, e.g., Bank service charge or NSF check.
Batch Type	System generated Displays the specific types of processing as follows: Billings: A - 460 Receivable and Receivable Adjustment AW - Internet Billing (IBIL) X - Payroll System Generated - Document Tracking System (DOTS), Travel, Payroll Accounting System (PACS) Collections: A - Voluntary Collection AX - DOTS Voluntary Collection B - Voluntary Cash Collection C - Cash Collection (Receivable Established) D - Travel Advance (Cash) E - Standard Form (SF) 1081, Voucher and Schedule of Withdrawals and Credits (Receivable Established) F - SF 1098, Schedule of Canceled or Undelivered (Receivable Established) G - SF 1098, Travel Advance H - SF 1221, Statement of Transactions I - Adjustments (Reapplications, non-sufficient funds (NSF), etc.) J - Refunds M - IPAC (Receivable Established) MT - Treasury Offset Program (TOP) Collections MX - Administrative Billings and Collections System (ABCO) Generated IPAC Collections X - Payroll Garnishments
SF 5515 Date	System generated Displays the date of the transaction on a debit voucher from the bank.
DR/CR Indicator	System generated Displays the indicator as follows: Receivable document: 1 - Debit bill 2 - Credit bill Collection document: 1 - Debit account 2 - Credit account
Voucher No	System generated Displays the refund voucher number.
Print-ADJ-Ind	System generated Displays the print adjustment indicator, Y or N, that is used for supplemental billings to indicate if the adjustment (i.e., change of accounting) is to be printed on the bill.
Check-ID No	System generated Displays the check identification number that is used for collection purposes in locating a check payment. Positions 1-2 - Check year Positions 3-4 - Month Positions 5-6 - Day Positions 7-10 - Last four digits of the check number
Principal Amount	System generated Displays the dollar amount of the adjustment to the principal balance.
Penalty Amount	System generated Displays the additional charge/credit for late payment.
Date Processed	System generated Displays the date the record was processed and recorded in ABCO.
Admin Cost Amount	System generated Displays the administrative cost amount representing additional charges instituted by NFC for special debt collection procedure, i.e., fee for processing delinquent bills.
Interest Amount	System generated Displays the interest that is charged according to the bill aging date and is charged every month until the debt is collected in full.
ADJ Text	System generated Displays the type of adjustment in text as follows: 460 Type A Codes Receivable Adjustment Receivable Adjustment Bill Reversal (Cancelled or deleted bill) Partial Write-Off Full Write-Off Collection Adjustment Type Codes Reapplication (Money transferred) SF 5515 (NSF) SF 5515 (Bank Service Charge) NFC use only System-generated Type Codes Bill adjustment Last charge adjustment

The following options are also available:

To return to the ABCOINQ Main Menu, press PF1.
To access the Collection Record screen, press PF3.
To access the Bill Record screen, press PF5.
To return to the prior Adjustment Record screen, press PF7.
To access the next Adjustment Record screen, press PF8.
To access the Check ID screen, press PF12.
To exit ABCOINQ, press Clear or Esc.

Administrative Billings and Collections (ABCO)