Administrative Billings and Collections (ABCO)

Option 1. Debtor Information (By Debtor ID) Screen

Debtor Information (By Debtor ID) is Option 1 on the ABCOINQ Administrative Billings and Collections Inquiry System Main Menu. This option displays the Debtor Record for an ABCO Administrative Billings and Collections System billing. The Debtor Record screen is used to enter the debtor number so that the Debtor Record can be viewed.

To View a Receivable Record:

1. Select Option 1, Debtor Information (By Debtor ID), on the ABCOINQ Administrative Billings and Collections Inquiry System Main Menu. The Debtor Record is displayed.

    

   

    

2. Complete the fields as follows:

    

   Debtor Record Fields

   Instructions

   Debtor No

   Required, alphanumeric, 20 positions Positions 1-2 - Enter the Department Code that identifies the debt's originating Agency. Positions 3-18 - Enter the debtor's SSN Social Security number and Employee Receivable (ER) code. Press Tab. Positions 19-20 - Enter the system code identified below that identifies the system in which the payment is processed. 01 - Travel Advances (ADVN) 02 - Travel Vouchers (TVCH) 16 - Transportation (Other) 61 - Travel (TRVL) 91 - Payroll Voluntary Collections 92 - Payroll and other bills (Employee Indebtedness) SX - Special Payroll Processing System (SPPS)

    

   Note: If the Department Code, Debtor ID, and System Code are not available, press PF1, to return to the ABCO Main Menu screen. At the ABCO Main Menu screen select Option 4, Employee Indebtedness (By Social Security Number). Refer to Option 4. Employee Indebtedness (By Social Security Number) for detailed information.

    

3. Press Enter. The Debtor Record screen with the debtor information is displayed.

    

   

    

The Debtor Record Screen fields are described below.

After viewing the data on the Debtor Record, the following options are also available:

• To view another debtor record, repeat the process above.
• To return to the ABCOINQ Main Menu, press PF1.
• To access the Receivable Record, press PF2.

For more information, Option 2. Receivable Info (By Debtor ID and Bill Number) .