webTA 4.2 HR Administrator

Roles

An Agency Security Officer (ASO) requests access for webTA HR Administrators. Roles are assigned in webTA by an HR human resources Administrator at the Agency level. At least 2 weeks should be allowed for the request to be processed.

Note: The Departmental HR Administrator assigns Agency and POI HR Administrator roles for USDA Agencies.

Each webTA role is designated by a separate menu tab. webTA users will only see the tabs corresponding to the role(s) they are granted.

The following roles are available in webTA 4.2:

Note: Access and specific properties of each role are determined by the selections made.

Employee

• Enters, edits, and validates timesheet.
• Views current and historical timesheet information.
• Submits leave and premium pay requests to their supervisor.
• Enters dollar transaction requests.
• Views leave balances.
• Generates leave audit reports.
• Views COP information if COP module is implemented.
• Sends messages to their timekeeper and/or supervisor.
• Sets up and modifies default schedule.
• Donates leave.
• Adds case hours if the Case Tracking module is implemented.
• Adds activities if the Labor Distribution module is implemented.
• Adds emergency contact information if the Emergency Contact module is implemented.

  Note: The Disable Auto Spend Deferred LTP leave transfer program function prevents the employee from using leave transfer program (LTP leave transfer program) hours that have been deferred.

Timekeeper

• Assigns accounting codes for employee use.
• Selects and/or searches for an employee record.
• Enters, edits, and validates timesheet data on behalf of assigned or delegated employees.
• Submits leave and premium pay requests on behalf of assigned or delegated employees.
• Corrects timesheets.
• Views COP information if COP module is implemented.
• Delegates Timekeeper role in the event of absence.
• Reassigns employees to timekeepers and/or supervisors.
• Reviews previously certified timesheet data.
• Manages an employee's profile.

  Note: These functions are limited to employees who are assigned or delegated to them.

  Note: The Local Corrections function enables the timekeeper to make corrections to timesheets that are strictly for Agency purposes and will not be transmitted to NFC for processing.

Supervisor

• Selects and/or searches for an employee record.
• Certifies or rejects validated timesheets before submitting to NFC National Finance Center.
• Reviews and approves, or denies all leave and premium pay requests.
• Views COP information if COP module is implemented.
• Delegates supervisory role in the event of absence.
• Generates various reports.
• Assigns activity sets if the Labor Distribution module is implemented.
• Assigns cases if the Case Tracking module is implemented.
• Views an employee's emergency contact information.

  Note: These functions are limited to employees who are assigned or delegated to them.

  Note: The Self Certify function enables the supervisor the ability to certify his or her own timesheet.

Master Timekeeper

The Master Timekeeper has Timekeeper role functions plus the following unless the Editable selection is removed:

Note: When the Master Timekeeper role is selected, the Editable selection is checked by default. If removed, the Master Timekeeper will have read-only access to the records of all employees within their organization.

• Overrides timesheet validation errors, if applicable.
• Assigns schedule templates to assigned Agencies and POIs (personnel office identifiers).
• Assigns shifts to assigned Agencies and POIs.

  Note: The Local Corrections function enables the Master Timekeeper to make corrections to timesheets that are strictly for Agency purposes and will not be transmitted to NFC for processing.

Master Supervisor

The Master Supervisor has Supervisor role functions plus the following:

• Decertifies timesheets.
• Rejects timesheets.

  Note: The Master Supervisor has access to the records of all employees within their organization.

HR human resources Administrator

• Adds new employees when required.

  Note: Employee records should be loaded to webTA through the daily PPS feed from NFC National Finance Center.

• Adds and edits employees' profiles and ensures records are processed for all employees in an Agency.
• Adds and edits user information.
• Generates reports.
• Includes the following functions, if selected:
  • Agency — Enables the HR Administrator to edit all organizations and users under their assigned Agency. This function allows the HR Administrator read-only access to timesheet profiles and the bidirectional configuration settings located on the BiDirectional Configuration page.
  • BiDirectional Config Menu On — Enables the HR Administrator to access the BiDirectional Config menu, which includes daily, weekly, and global settings for updating supervisor and timekeeper assignments, specific leave types, and specific email contact information. The HR Administrator must have the Department role function enabled in order to edit bidirectional configuration settings.
  • Department — Enables the HR Administrator to access all organizations, Agencies, and users under the top-level organization. This function also allows the HR Administrator to edit timesheet profiles and, if properly licensed, edit the bidirectional configuration settings located on the Bidirectional Configuration page. If the Department function is enabled, the Associate Agencies with POIs option is included under the System Set Up section on the main menu. This role also assigns Agency and POI HR Administrator roles.
  • LTP leave transfer program Menu On — Enables the HR Administrator to access the Leave Transfer Program Management menu, which includes options to work with leave transfer program accounts, recipients, donations, and deductions.
  • Org Tree Menu On — Enables the HR Administrator to access the Organization Management menu which includes options to add, move, edit, and delete organizations and suborganizations.

Administrator

• NFC-use only.

Project Manager

• Creates, modifies, and deactivates projects.
• Adds employees to projects.
• Tracks hours charged to projects.

Access

• NFC-use only.

Account Manager

• Enables and disables accounts.
• Enters account start and end dates.
• Filters accounts by fiscal year, program code, and function.
• Disables multiple fiscal year accounts at the same time.
• Reopens previously disabled codes.
• Generates reports.

COP (Continuation of Pay) Administrator

• Creates and manages COP accounts.

Configuration Manager

• NFC-use only.

ECM (Emergency Contact Management) Administrator

• Accesses all organizations and users within an Agency.
• Accesses all organizations and users within a Department.
• Updates footer text that appears on the employee's Emergency Contacts page.
• Generates reports.

Engineer

• NFC-use only.

Help Desk User

• NFC-use only.

Leave Transfer Program Manager

• Manages leave transfer recipient accounts based on level of responsibility (Department, Agency, POI personnel office identifier).
• Creates and closes accounts.
• Reviews, approves, and/or denies leave donations from donors.
• Manages the leave transfer agreement disposal.
• Generates reports.

Operations

• NFC-use only.

POD (Payroll/Personnel Operations Directorate)

• NFC-use only.

Read Only

• NFC-use only.

Telework Coordinator

• Reserved for future use.

Telework Managing Officer

• Reserved for future use.