Final T&As

If an employee is being separated (e.g., resignation, termination, retirement, death, transfer to another Department), a final T&A Time and Attendancemust be processed. After the transmission record is created for this employee, the system makes this employee inactive and can only be reactivated by the system administrator.

Note: Do not code the T&A Time and Attendance as final if an employee is being reassigned within the Department.

To Process a Final T&A Time and Attendance:

1. Select the employee from the Timekeeper Select Employee page or Search Results page following the directions found in Selecting an Employee or Searching for an Employee.

   

2. Select the T&A Time and Attendance Profile button from the Selected T&A Time and Attendance list on the Timekeeper Select Employee page. The T&A Time and Attendance Profile page is displayed.

   

3. Complete the following fields:

   Field	Instruction
   Status Change Type	Select End from the drop-down list.
   Status Change Day	Select the last day in pay status from the drop-down list.
   Final Report	Check the final report box in the miscellaneous section.

4. Select the Save button. The Timekeeper Select Employee page is displayed.

Note: If the employee is separating during the pay period and should not accrue leave, you must go to the Leave Data page to adjust the accrued fields This is the only time the accrued fields may be edited.