Adding an Employee

Employees should be loaded to webTA through the bi-directional feed between the Agency and NFC National Finance Center. However, these directions are provided in the event that an employee would need to be added directly to webTA.

To Add an Employee:

1. Select the Add button from the Timekeeper Main Menu page. The Employee Profile page is displayed with default fields populated.

   

2. Complete the fields as follows:

   Field	Description/Instruction
   User ID identification	Enter a unique user ID identification. Note: If the user ID identification entered is already being used, you will be prompted to enter another user ID identification.
   Password	Enter a password based on the requirements defined by the Agency.
   Password (again)	Enter the password again.
   First Name	Enter the employee's first name.
   Middle Name or Initial (Optional)	Optional. Enter the employee's middle name or initial.
   Last Name	Enter the employee's last name.
   Social Security Number	Enter the employee's Social Security number.
   E Auth Internal ID identification	N/A
   Supervisor's User ID identification	Enter the user ID identification of the employee's Supervisor. OR Select the Search button to search for the Supervisor by name.
   Timekeeper's User ID identification	Displays the user ID identification of the Timekeeper adding the employee. To change the employee's timekeeper, type the timekeeper's user ID identification. OR Select the Search button to search for the Timekeeper by name.
   Organization	Enter the employee's organizational structure. OR Select the Search button to select the organizational structure from a list.
   First Pay Period	Select the Current button if the newly added employee begins working within the current pay period. OR Select the Previous button if the newly added employee began working before the current pay period. Note: This field displays on the Employee Profile page only when adding the employee.
   Active Status	Uncheck this box if employee is inactive. Note: When employees are inactivated, none of their records are deleted from the system, but they are unable to log into the system. Their records are ignored during verification, certification, and transmission build files.

3. Select the Save button. The Timekeeper Main Menu page is displayed.
4. Select the Select button. The Timekeeper Select Employee page is displayed with the employee showing with a status of No Profile.

   Note: The employee must have a T&A Time and Attendance Profile before entering T&A Time and Attendance data.

5. Select the T&A Time and Attendance Profile button from the Selected T&A Time and Attendance list. The T&A Time and Attendance Profile page is displayed.

   

6. Complete or edit the applicable fields as follows:

   Field	Description/Instruction
   Status Change	Indicates a status change for the employee.
   Status Change Type	Select the type from the drop-down list. Valid values are None, End, or Start. Start and End apply when employment status actually starts and ends in a given pay period.
   Status Change Day	If status change type is set to End or Start, a day must be selected to display the day of the change.
   Work Schedule	Must be completed (all fields) before the T&A Profile can be saved.
   Pay Plan	Displays the employee's pay plan.
   Tour of Duty	Displays the employee's tour of duty.
   Duty Hours	Displays the employee's scheduled biweekly hours. For full-time employees, this number should be 80.
   Work Week	Displays the employee's regular schedule.
   Alternative Schedule	Displays the employee's alternative or compressed work schedule, if applicable.
   Contact Point	Generates from the profile of the employee's Timekeeper.
   Agency	Displays the employee's Agency.
   State	Displays the employee's 2-position alpha State code.
   Town	Displays the 4-digit town code for the employee's duty station.
   Unit	Displays the employee's 2-digit unit code.
   Timekeeper	Displays the 2-digit unit code of the employee's Timekeeper.
   New Contact Point	Select this box if the employee's contact point information changed during the pay period.
   Overtime/Standby Status	Description/Instruction
   RSO/Salary Cap	Displays the employee's regularly scheduled overtime (RSO) hours in the first, second, or both weeks of the pay period. Note: This field is also used to indicate that the employee is authorized to exceed the biweekly pay cap.
   Standby Hrs/Week 1	Displays the number of standby or AUO administratively uncontrollable overtime hours the employee is entitled to work in the first week of the pay period. Note: Entries are required only for the pay periods during which the standby hours begin, change, or end.
   Standby Hrs/Week 2	Displays the number of standby or AUO administratively uncontrollable overtime hours the employee is entitled to work in the second week of the pay period. Note: Entries are required only for the pay periods during which the standby hours begin, change, or end.
   Standby/AUO %	Displays the number of hours of standby used in the pay period or the percentage of AUO administratively uncontrollable overtime. Enter 00 to end standby hours.
   Miscellaneous	Instruction
   Oath of Office	Select this box if this is the first T&A Time and Attendance for this employee within your Agency (i.e., an accession action).
   Final Report	Select this box if this is the last T&A Time and Attendance for this employee (i.e., a separation action).
   On Hold	Select this box when a T&A Time and Attendance report is not required for an employee. Note: An employee can still access webTA, but no T&A Time and Attendance is generated until you deselect the check box.
   Retain Data	Allows the Timekeeper to control how much and what type of data is maintained from one pay period to the next. Valid values are: Value Meaning None Deletes all payroll information at the beginning of the pay period. All Retains all payroll information. TCs and Accounts Retains the transaction code and accounting information, deleting only the hours. Restore from Default Restores data to the default schedule each pay period. Note: Employee must have default schedule established to use this function. Exception Processing Restores data to the default schedule each pay period; only exceptions to the employee's default schedule need to be entered. Note: Employee must have default schedule established to use this function. webPT Except Pr N/A
   Accounting	Instruction
   Manual Account Entry	Select this option to allow the employee or Timekeeper to choose the accounting code individually for each transaction included on the T&A Time and Attendance.
   Stored Account (NFC)	Select this option to allow all transactions on the T&A Time and Attendance to use accounting stored by NFC National Finance Center. The accounting is not set in the build file, and the accounting section on the T&A Time and Attendance displays Using Stored Account instead of showing the actual accounting.
   Local Account (Local)	Select this option to allow the employee to use the same accounting code within the application (not stored at NFC National Finance Center).
   Account	Select the accounting code from the drop-down list to use on the T&A Time and Attendance when Stored Account (NFC National Finance Center) or Local Account (Local) has been selected.
   Leave Parameters	Description/Instruction
   Service Computation Date	Defaults to the day of entry. Use the calendar to change the date, if needed. This field is used to determine the employee's annual leave earning category. When this field is completed by the Timekeeper (or Master Timekeeper), webTA automatically adjusts the annual leave category when 3 and 15 years of service have been reached. Note: The Service Computation Data (SCD) will be adjusted through the Bi-Directional feed if any changes are required.
   Override Lv Category	Is used to set the Annual Leave Category for an employee.
   Override Leave Ceiling	Is used to set an alternative leave ceiling for an employee. Selecting this option overrides the automatic reset of the leave ceiling at the end of the calendar year.
   Approved Leave Recipient (VLTP)	Indicates if (in the pay period) the employee is eligible for donated leave as an approved Voluntary Leave Recipient.
   Approved Leave Recipient (ELTP)	Indicates if (in the pay period) the employee is eligible for donated leave as an approved Emergency Leave Recipient.
   Home Leave Accrual Rate	Is used to set an alternative home leave accrual rate for an employee. Selecting this option overrides the automatic reset of the accrual rate at the end of the calendar year, preserving the override value.
   Home Leave Start Date	First date the employee is eligible for home leave.
   Home Leave End Date	Last date the employee is eligible for home leave.