EmpowHR: Section 9 - MSS AWE

Initiating Personnel Action Requests (PAR)

The Manager PAR Request component allows managers to initiate certain PARs for employees in their organization. Once the PAR Personnel Action Request is initiated, it is sent through the appropriate approval channels. Managers can review the approval status of a request through the Review Transactions component. For more information, see Reviewing Transactions.

Upon final approval, the PAR Personnel Action Request is sent to HR human resources personnel for further processing. The point at which the request enters the HR human resources workflow is determined by the Agency administrator. Once the action has been processed by HR human resources, the initiating manager will receive a notification that the transaction has been processed.

Note: The types of PAR Personnel Action Requests available through the Manager PAR Request component are configured by each Agency.

To Initiate a PAR Request:

1. Select the Manager Self Service menu group.
2. Select the Tasks menu.
3. Select the Manager PAR Request component. The Manager PAR Request page is displayed.

   

4. Complete the field as follows:

   Field	Instruction
   Enter the Effective Date	Enter the effective date for the MSS action or select a date by clicking the calendar icon.

5. Click Continue. The Manager PAR Request Page is displayed with a list of vacant positions and employees that report directly to the manager.

   

6. Select an employee for whom the PAR will be initiated. The Manager PAR Request Page (with an employee selected) is displayed.

   Note: You must select an employee. If you select a vacant position, an error message will be displayed.

   

7. Complete the fields as follows:

   Field	Description/Instruction
   Employee ID	Populated based upon the employee selected.
   *Proposed Effective Date	Required field. Populated with the date selected on the Manager PAR Request page. Change the date by clicking the calendar icon.
   *PAR Category	Required field. Select the applicable PAR category from the drop-down list.
   *Choose PAR Action	Required field. Select the applicable PAR from the drop-down list.

8. Click Continue. The PAR Category Selection page is displayed.

   

9. Depending on the PAR Category and the PAR Action selected, the required fields for that specific action will be displayed below the PAR Category and Choose PAR Action selections. Complete the required fields that appear.

   The Current Job Info for the PAR Personnel Action Request will be displayed at the bottom of the page. At this point, the Initiator can add attachments to the request.

   Note: Once a PAR Personnel Action Request has been successfully initiated, the Add Attachment button allows the Initiator to add attachments to the request.

   Note: The user may also view the current attachments by selecting the applicable attachment and clicking View Attachment. Attachments can only be deleted by the user who uploaded the file or by a user who has an administrative role.

10. After completing all applicable fields, click Submit. The action is submitted.