EmpowHR: Section 9 - MSS AWE

Configuring Manager Self Service (MSS)

For PAR Personnel Action Requests, each Agency will have a custom MSS Manager Self-Service Configuration page which identifies the types of requests a manager can perform, as well as the workflow and PAR Personnel Action Request status associated with the request. This template is the foundation for the MSS PAR and must be established before any request can be made. Agency administrators will have the ability to copy rows from a template provided by the National Finance Center (NFC), in order to create their own custom template. The Agency administrator will have the ability to:

• Initiate the Agency MSS Configuration template.
• Activate and deactivate the types of requests which a manager can perform.
• Customize the Nature of Action Code (NOAC) request descriptions for their specific Agency.
• Select the point in which the request will enter the Human Resources (HR) processing workflow.
• Select the backoffice work-in-progress (WIP) status of the PAR.

To Initiate the MSS Configuration Template:

1. Select the EmpowHR Setup Tables (HD) menu group.
2. Select the MSS Configuration component. The MGR PAR Request Configuration page is displayed with the following populated fields:

   

   Field	Description/Instruction
   SetID	Populated with the Set ID associated with the user identification (ID). If the user has access to multiple Set IDs, a look-up icon will appear next to the SetID field.
   PAR Category	Identifies the type of action being performed by the manager (i.e., award).
   MSS Description (50 Chars Max)	Identifies the action being performed by the manager.
   Activate	Check this box to activate each applicable action. Before an action can be used, the administrator must activate it.
   Action	Displays the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   Reason Code	Displays the reason code that relates to the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   NOA	Displays the NOAC Nature of Action Code that relates to the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   Definition	Populated with the definition of the action being performed.
   Effective Date Requirements (200 Chars Max)	Used to provide the manager assistance in determining the effective date of the action. This field is configurable by the Agency.
   HR Requirement (100 Chars Max)	Contains the template setup field. The value in this column is not displayed on the MSS Manager Self-Service PAR Personnel Action Request Request page.
   Business Process Name	Displays the HR processing workflow that the transaction should follow. Note: It is critical that the Agency administrator be familiar with the Agency's specific workflow.
   WIP Activity	Determines which step of the workflow the action is inserted. Note: By selecting Initiator, the approved MSS Manager Self-Service PAR Personnel Action Request would be inserted after the Initiator role and be routed to the approver. By selecting Approver, the action would be routed to the Processor.
   Backoffice WIP Status	Displays the PAR Personnel Action Request status of the action that is based on the role selected in the WIP Activity field.

   Note: Before initializing, the template will be blank for the Agency. The Agency administrator must copy the actions from the NFC National Finance Center template. NFC National Finance Center will maintain the master template. Any actions that must be added to the MSS Manager Self-Service Configuration template will be added to the NFC National Finance Center template and must be copied by the Agency.

3. Click Copy. A popup appears.

   

4. Click OK. The Source SetID field is displayed.

   

5. Complete the field as follows:

   Field	Instruction
   Source SetID	Template from which you are copying. Select TMPLT by clicking the search icon and selecting from the results. TMPLT is the NFC National Finance Center-maintained master template. By selecting TMPLT, the actions and all configuration defaults from the TMPLT will be populated on the Agency MSS Manager Self-Service Configuration page.

6. Update the additional fields on the MGR PAR Request Configuration page as applicable:

   Field	Description/Instruction
   PAR Category	Identifies the type of action being performed by the manager (i.e., award).
   MSS Description (50 Chars Max)	Identifies the action being performed by the manager.
   Activate	Check this box to activate each applicable action. Before an action can be used, the administrator must activate it.
   Action	Displays the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   Reason Code	Displays the reason code that relates to the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   NOA	Displays the NOAC Nature of Action Code that relates to the action being performed. This value will be displayed on the employee’s PAR Personnel Action Request in the HR Processing component once the record is created.
   Definition	Populated with the definition of the action being performed.
   Effective Date Requirements (200 Chars Max)	Used to provide the manager assistance in determining the effective date of the action. This field is configurable by the Agency.
   HR Requirements (100 Chars Max)	Contains the template setup field. The value in this column is not displayed on the MSS Manager Self-Service PAR Personnel Action Request Request page.
   Business Process Name	Displays the HR processing workflow that the transaction should follow. Note: It is critical that the Agency administrator be familiar with the Agency's specific workflow.
   WIP Activity	Determines which step of the workflow the action is inserted. Enter the applicable WIP activity or select an activity by clicking the search icon. Note: By selecting Initiator, the approved MSS Manager Self-Service PAR Personnel Action Request would be inserted after the Initiator role and be routed to the approver. By selecting Approver, the action would be routed to the Processor.
   Backoffice WIP Status	Displays the PAR status of the action that is based on the role selected in the WIP Activity field.

   Note: If the WIP Activity and Backoffice WIP Status fields are left blank, the HR human resources Initiator will receive an email that a PAR Personnel Action Request has been initiated. This will also be the case if the Business Process Name, WIP Activity, and Backoffice WIP Stats fields are left blank.

7. Click Save to save the Agency template.