CLER for NFC

Releasing an Online Entry Record

The Release function allows users to release online entry records for transmission to CLER.

To Release an Online Entry Record:

1. Select the Transmission tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Online Entry option. The Transmission Online Entry page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Payroll Office ID	Optional, alphanumeric, 8 positions Enter the payroll office identification number.
   Year	Optional, alphanumeric, 4 positions Enter the reconciliation year for the requested transmission record.
   Quarter	Optional, alphanumeric, 1 position Enter the reconciliation quarter for the requested transmission record.
   Pay Cycle	Required Select the payroll office pay cycle (Biweekly, Monthly, Other) from the drop-down menu.
   As of Date From	Required Select the from pay period date from the drop-down menu.
   As of Date To	Required Select the to pay period date from the drop-down menu.
   Order By	Optional, default Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options: ID - Search by payroll office ID. Year/Quarter - Search by reconciliation year and reconciliation quarter. Pay Cycle - Search by pay cycle.

4. Click Submit. The Transmission Online Entries Search Results page is displayed.

   

5. Complete the fields as follows:

   Field	Instruction/Description
   Year	Optional, alphanumeric, 4 positions Enter the current reconciliation year. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Quarter	Optional, alphanumeric, 4 positions Enter the current reconciliation quarter. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Select	Optional Select the radio button next to the applicable previous quarter's enrollment data record. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Qtr	System generated Displays the reconciliation quarter.
   Submission Date	System generated Displays the date the transmission was submitted.
   #	System generated Displays the sequential transmission number.
   Code	System generated Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.
   Released Date	System generated Displays the date the record was released for processing.
   Status	System generated Displays the status of the transmission. This field is populated by one of the following: Processed, Canceled, Released, or Not Released.
   Records	System generated Displays the number of records contained in the transmission.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted.

   Note: The Release button is only displayed next to online entry records that contain enrollee records.

6. Click Release next to the applicable entry record. A pop up message is displayed to confirm the record has been released.
7. Click OK to close the pop up.