CLER for NFC

Viewing an Online Entry Record

The View function allows users to view online entry records.

To View an Online Entry Record:

1. Select the Transmission tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Online Entry option. The Transmission Online Entry page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Payroll Office ID	Optional, alphanumeric, 8 positions Enter the payroll office identification number.
   Year	Optional, alphanumeric, 4 positions Enter the reconciliation year for the requested transmission record.
   Quarter	Optional, alphanumeric, 1 position Enter the reconciliation quarter for the requested transmission record.
   Pay Cycle	Required Select the payroll office pay cycle (Biweekly, Monthly, Other) from the drop-down menu.
   As of Date From	Required Select the from pay period date from the drop-down menu.
   As of Date To	Required Select the to pay period date from the drop-down menu.
   Order By	Optional, default Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options: ID - Search by payroll office ID. Year/Quarter - Search by reconciliation year and reconciliation quarter. Pay Cycle - Search by pay cycle.

4. Click Submit. The Transmission Online Entries Search Results page is displayed.

   

5. Complete the fields as follows:

   Field	Instruction/Description
   Year	Optional, alphanumeric, 4 positions Enter the current reconciliation year. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Quarter	Optional, alphanumeric, 4 positions Enter the current reconciliation quarter. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Select	Optional Select the radio button next to the applicable previous quarter's enrollment data record. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Qtr	System generated Displays the reconciliation quarter.
   Submission Date	System generated Displays the date the transmission was submitted.
   #	System generated Displays the sequential transmission number.
   Code	System generated Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.
   Release Date	System generated Displays the date the record was released for processing.
   Status	System generated Displays the status of the transmission. This field is populated by one of the following: Processed, Canceled, Released, or Not Released.
   Records	System generated Displays the number of records contained in the transmission.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted.

   Note: The Transmission Online Entries page allows Agencies to reuse the enrollment data from a previous quarter for the online transmission of enrollment data in a current year. To reuse a previous quarter's enrollment data, complete the Year and Quarter fields as indicated under Transmission Online Entries Search Results page and select the radio button in the Select field located next to the applicable quarter's enrollment data record.

   After selecting the applicable radio button, the following options are available:

   To refresh the page, click Reset.

   To use the selected quarter's enrollment data record for the online transmission to CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System, click Submit. If no errors occur, a pop up message is displayed to confirm the record has been added. Click OK to close the pop up.

6. Click View next to the applicable record. The Transmission Online Entry View page is displayed.

   

   Field	Description
   Payroll Office ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Quarter	System generated Displays the reconciliation quarter.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   Processing Code	System generated The processing codes are as follows: Initial - Initial file for the quarter Add - Add to existing enrollments Replace - Replace all files that have been previously sent for this quarter.
   Submission	System generated Displays the submission number for the reconciliation year/quarter.
   Status	System generated Displays the transmission status. Populated by one of the following: R - Released, C - Canceled, P - Processed.
   Last Changed ID	System generated Displays the user identification number of the individual who made the most recent change to the record.
   Last Changed Date	System generated Displays the date of the most recent change.
   Last Changed Time	System generated Displays the time of the most recent change.

   Note: To view another record click your browser's Back button to return to the Transmission Online Entries Search Results page and click View next to the applicable record.