CLER for NFC

Updating an Online Entry Enrollee Record

The Update function allows users to update online entry enrollee records.

To Update an Online Entry Enrollee Record:

1. Select the Transmission tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Online Entry option. The Transmission Online Entry page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   Payroll Office ID	Optional, alphanumeric, 8 positions Enter the payroll office identification number.
   Year	Optional, alphanumeric, 4 positions Enter the reconciliation year for the requested transmission record.
   Quarter	Optional, alphanumeric, 1 position Enter the reconciliation quarter for the requested transmission record.
   Pay Cycle	Required Select the payroll office pay cycle (Biweekly, Monthly, Other) from the drop-down menu.
   As of Date From	Required Select the from pay period date from the drop-down menu.
   As of Date To	Required Select the to pay period date from the drop-down menu.
   Order By	Optional, default Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options: ID - Search by payroll office ID. Year/Quarter - Search by reconciliation year and reconciliation quarter. Pay Cycle - Search by pay cycle.

4. Click Submit. The Transmission Online Entries Search Results page is displayed.

   

5. Complete the fields as follows:

   Field	Instruction/Description
   Year	Optional, alphanumeric, 4 positions Enter the current reconciliation year. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Quarter	Optional, alphanumeric, 4 positions Enter the current reconciliation quarter. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   Select	Optional Select the radio button next to the applicable previous quarter's enrollment data record. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.
   ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Qtr	System generated Displays the reconciliation quarter.
   Submission Date	System generated Displays the date the transmission was submitted.
   #	System generated Displays the sequential transmission number.
   Code	System generated Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.
   Release Date	System generated Displays the date the record was released for processing.
   Status	System generated Displays the status of the transmission. This field is populated by one of the following: Processed, Canceled, Released, or Not Released.
   Records	System generated Displays the number of records contained in the transmission.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted.

6. Click List next to the applicable record. The Transmission Online Entry Enrollees Search Results page is displayed.

   

   Field	Description
   ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Qtr	System generated Displays the reconciliation quarter.
   Enrollee SSN Social Security number	System generated Displays the enrollee’s SSN Social Security number.
   Last Name	System generated Displays the enrollee’s last name.
   First Name	System generated Displays the enrollee’s first name.
   Code	System generated Displays the enrollment code.
   Agency	System generated Displays the Agency identification code of the office where the enrollee is employed (example: AG90 for U.S. Department of Agriculture, Office of the Chief Financial Officer). Note: The Other ID field is displayed in lieu of this field when 24900002, 24900003, or 160099XX is entered in the Payroll Office ID field on the Payroll Office Enrollees page.
   POI	System generated Displays the personnel office identifier of the office where the enrollee’s records are maintained. Note: The Other ID field is displayed in lieu of this field when 24900002, 24900003, or 160099XX is entered in the Payroll Office ID field on the Payroll Office Enrollees page.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted.
   Employee/Annuitant Indicator	System generated Displays the value as Interim, Regular or Suspended.

7. Click Update next to the applicable record. The Transmission Online Entry Enrollees Update page is displayed.

   

8. Complete the fields as follows:

   Field	Instruction/Description
   Payroll Office ID	System generated Displays the payroll office identification number.
   Year	System generated Displays the reconciliation year.
   Quarter	System generated Displays the reconciliation quarter.
   Pay Cycle	System generated Displays the payroll office's pay cycle.
   As of Date	System generated Displays the date the transmitted enrollment data was extracted.
   Employee/Annuitant Indicator	System generated Displays the value as Interim, Regular or Suspended.
   Agency*	Required, alphanumeric, 4 positions Enter the Agency identification code of the office where the enrollee is employed (example: AG90 for U.S. Department of Agriculture, Office of the Chief Financial Officer).
   POI*	Required, alphanumeric, 4 positions Enter the personnel office identification number where the enrollee's records are maintained.
   Enrollment Code*	Required, alphanumeric, 3 positions Enter the enrollment/carrier enrollment code.
   SSN Social Security number*	Required, alphanumeric, 9 positions Enter the enrollee’s Social Security number (SSN). If the enrollee does not want his/her SSN provided to the carrier, a pseudo SSN may be used if the pseudo SSN is also reported to CLER.
   Last Name*	Required, alphanumeric, 25 positions maximum Enter the enrollee’s last name. If the enrollee has a title (e.g., Jr, Sr, I, II, or III), it should be entered after the last name without punctuation (e.g., Smith Jr or Smith III).
   First Name*	Required, alphanumeric, 17 positions maximum Enter the enrollee’s first name.
   Middle Name	Optional, alphanumeric, 12 positions maximum Enter the enrollee’s middle name/initial.
   Effective Date of Coverage	System generated Displays the effective date of the enrollment.
   Amount	Optional, numeric, 6 positions maximum Enter the withholding/premium amount reported for the pay period extraction date.
   Deceased Annuitant SSN	Optional, alphanumeric, 9 positions maximum Enter the deceased annuitant enrollee’s SSN.
   Pseudo SSN Social Security number	Optional,alphanumeric, 9 positions maximum Enter the pseudo SSN Social Security number used by the Agency and carrier to identify the enrollee.
   Other Payroll ID	Optional, alphanumeric, 15 positions maximum Enter the identifier used by the Agency to identify the enrollee.
   Other Carrier ID	Optional, alphanumeric, 15 positions maximum Enter identifier used by the carrier to identify the enrollee.
   Submitter Use #1	Optional, alphanumeric, 20 positions maximum Enter the remarks regarding the creation of this record.
   Submitter Use #2	Optional, alphanumeric, 20 positions maximum Enter the remarks regarding the creation of this record.
   Submitter Use #3	Optional, alphanumeric, 20 positions maximum Enter the remarks regarding the creation of this record.

9. Click Update Record. If no errors occur, a pop up message is displayed to confirm the record has been updated.
10. Click OK to close the pop up.

    Note: To update another record, click Cancel to return to the Transmission Online Entry Enrollees Search Results page and click Update next to the applicable record.