Security Entry and Tracking System (SETS)

Part I: Personnel Information

Update Menu, option 1, Personnel Information — This option is used to add, change, or delete personnel information. You must establish a record through this option before you can add data for any record in the other nine options.

To Access the Personnel Information Option:

1. Type 1 at the cursor.

   Or

   Position the cursor next to the Personnel Information option.

2. Select the Enter key to choose this option. The Part I: Personnel Information screen is displayed.

   

To Add Personnel Information:

1. Complete the fields as follows:

   SSNO

   Agency/Bureau

2. Select the Enter key. A system message SSNO Obtained is displayed.
3. Complete the fields as follows:

   Name

   Department

   Position Title

   Personnel Office Ident (POI)

   Personnel Type

   Individual Position Num

   Last Name

   First Name

   MI

   Position Sensitivity Code

   Date of birth

   Pay Plan

   Grade

   Occupational Series Code

   Date Separated

4. Select the Enter key. If the data passes system edits, the message Sets-Key-Rec, Personnel-Info Successfully Added is displayed.

   If the data does not pass system edits, an error message will be displayed.

   Note: All data must be corrected before the SETS Security Entry and Tracking System database is updated.

   The following fields are system generated for Personnel Type E from PPS Payroll/Personnel System:

   Accounting Distribution Code

   Org Struc Code

   Nature Of Action Code

   Date Personnel Action Effective

   Date NTE

   At this point, the following options are available:

   • Select the F5 key to display the Help screen and to obtain assistance in completing any field.
   • Select the F12 key and repeat the above process or refresh the screen to query another individual’s record.
   • Select the applicable function key to perform another function or to exit.

To Change Personnel Information:

1. Type the SSN in the SSNO field.
2. Select the Enter key at Part I. The data for that SSNO is displayed.
3. Type the new data in accordance with the entry instructions.
4. Select the Enter key, after making all changes. The message Data Successfully Modified is displayed.

   If the data does not pass system edits, an error message will be displayed.

   Note: All data must be corrected before the SETS database is updated.

   At this point, the following options are available:

   • Select the F5 key to display the Help screen and to obtain assistance in completing any field.
   • Select the F12 key and repeat the above process or refresh the screen to query another individual’s record.
   • Select the applicable function key to perform another function or to exit.

To Delete Personnel Information:

1. Space through each field that contains an entry to delete Part I.
2. Select the Enter key.