webTA 3.8 - Timekeeper

Roles

An Agency Security Officer (ASO) requests access for webTA HR (Human Resources) Administrators. Roles are assigned in webTA by an HR Administrator at the Agency level. At least 2 weeks should be allowed for the request to be processed.

Note: Each webTA role is designated by a separate button on the main menu. webTA users will only see the buttons (on their individual main menu) corresponding to the role(s) they are granted.

The following roles are available in webTA 3.8:

HR Administrator

• Adds new employees.

  Note: Employees should be loaded to webTA through the bi-directional feed between the Agency and NFC National Finance Center.

• Provides administrative functions to manage employees and leave transfer programs.
• Adds and edits employee profiles and ensures records are processed for all employees in an Agency.
• Manages employee user accounts.
• Resets employee passwords (for Agencies using a webTA user identification number (user ID) and password).
• Generates reports.

Project Manager

• Creates, modifies, and deactivates projects.
• Adds employees to projects.
• Tracks hours charged to projects.

Supervisor

• Selects and/or searches for an employee record.
• Certifies T&A Time and Attendances before submitting to NFC National Finance Center.
• Reviews and approves or denies all leave, premium pay, and dollar transaction requests.
• Delegates supervisory role in the event of absence.
• Generates various reports.

  Note: These functions are limited to employees who are assigned or delegated to them.

Master Supervisor

The Master Supervisor has the Supervisor role plus the following:

• Decertifies T&As.
• Rejects T&A Time and Attendances.

  Note: The Master Supervisor has access to all employees within their organization.

Timekeeper

• Adds new employees.

  Note: Employees should be loaded to webTA through the bi-directional feed between the Agency and NFC National Finance Center.

• Assigns accounting codes for employee use.
• Selects and/or searches for an employee record.
• Enters, edits, and validates T&A Time and Attendance data on behalf of assigned employees.
• Reviews previously certified T&A Time and Attendance data.
• Manages an employee's profile.
• Inactivates employees.

  Note: These functions are limited to employees who are assigned to them.

Master Timekeeper

The Master Timekeeper has the Timekeeper role plus the ability to override validations.

Note: The Master Timekeeper has access to all employees within their organization.

Employee

• Enters, edits, and submits T&A Time and Attendance.
• Sets up and modifies default schedules.
• Submits leave and premium pay requests to Supervisor.
• Views current and historical T&A Time and Attendance information.
• Generates a leave audit report.
• Submits requests and tasks to Timekeeper.