Overview

webTA is a Web-based Time and Attendance (T&A) report application specially designed to meet the T&A Time and Attendance reporting requirements for Federal Departments or Agencies and their employees. The application can be securely accessed with an Internet browser, allowing users the flexibility to enter time from anywhere they have an Internet connection. Transaction Code (TC) and leave type tables are used to enter data in webTA. Once approved, the T&A Time and Attendances are picked up on scheduled build files and transmitted to NFC National Finance Center for processing. Once received, these T&A files are edited using the Time and Attendance Validation System (TIME) job.

Employee profile information is brought into webTA via a Payroll/Personnel System (PPS) biweekly feed from NFC National Finance Center. This information is retrieved from PPS Payroll/Personnel System after the Personnel Input System's (PINE) and the Personnel Update System's (PEPL) run each evening. This daily file updates all accessions and separations. New employee records should be added via this PPS Payroll/Personnel System biweekly feed. Only in special circumstances should an employee be added directly into webTA. This eliminates errors and maintains consistency between webTA and PPS Payroll/Personnel System. At the end of the pay period, additional information is updated after the Bi-Weekly Examination Analysis and Reporting System's (BEAR) run is complete.

webTA allows for both the Timekeeper and/or the employee to enter and submit T&A Time and Attendance data on a daily basis throughout the pay period.

webTA is used to:

• Maintain a personal information record for each employee at a specific T&A Time and Attendance contact point. This record contains employee-related information needed for T&A Time and Attendance reporting.
• Gather data entered for the purpose of recording attendance and leave, and for calculating employee wages each pay period.
• Enter T&A Time and Attendance data at any time during the pay period.
• Record daily time.
• Allow for the timekeeper to enter and submit an employee’s T&A Time and Attendance if the employee is not available.
• Establish a default schedule for an employee so that only absences from work or changes in the tour of duty must be entered.
• Enter scheduled leave in advance.
• Record cost accounting.
• Select TC transaction code and Accounting Codes from drop-down lists.
• Maintain accounting tables at the Agency level.
• Enter corrected/split/final T&A Time and Attendances.
• Perform certain edits to determine if the data is correct.
• Provide T&A Time and Attendance related reports.
• Provide a T&A Data option which allows a T&A Time and Attendance to be viewed at any point in the process.

T&A Time and Attendances are processed through TIME Time and Attendance Validation System, which reads, collects, edits, audits, and validates the data for payment. All errors encountered are reflected on an error list, and T&A Time and Attendances in question are placed in an error suspense file. T&A Time and Attendance errors are corrected by NFC National Finance Center and are again processed through TIME Time and Attendance Validation System. After T&A Time and Attendances pass all edits and are validated, the database is updated for subsequent payment processing.

Timely submission of T&A Time and Attendances is necessary because of the impact on the employee’s pay. T&A Time and Attendances should be completed on the last day of the pay period and processed as soon as possible. T&A Time and Attendances should be transmitted to NFC National Finance Center no later than close of business the Tuesday following the last day of the pay period.