In the first pay period after the beginning of the medical emergency, code the employee as a leave recipient in the Payroll/Personnel database by entering the applicable document in your Agency's payroll system.
Add the donated hours (up to 9999) to the Annual-Lv-Accruals-YTD field in TINQ Program 01. Up to 9999 hours of leave can be entered in the Annual-Lv-Accruals-YTD field. However, if more than the maximum number of hours allowed in 1 year is entered and the employee is not an approved leave recipient, an error message will display.
Type the total amount donated in the Annual Brought Forward field on the T&A in the first pay period the recipient begins to use the donated leave. In each pay period donated leave is used, subtract the amount used for the amount available.
Type 0 in the Annual and Sick Leave Accrual fields on the T&A for each pay period until the emergency ends.
Note: Do not process a personnel action to change the annual leave category recorded in the database. The system automatically generates this data.
Keep separate from the T&A an account of the annual and sick leave accruals and balances each pay period. Place the hours of annual and sick leave in a separate account to be used after the medical emergency has ended or after all donated leave is exhausted, whichever comes first.
