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Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

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Establish/Delete Death Case

Establish/Delete Death Case is option 1 on the Death Case menu. This option is used to add or delete a death case. All death cases must be entered in SPPS.

A death case record can be established before the employee's personnel action is processed. Therefore, make sure that information is being entered for the correct employee and that the correct option has been selected.

A death case established in SPPS cannot be deleted if a payment record has been sent to SPPS for disbursement. To delete the case after that time, contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468).

Establishing/Deleting a Death Case:

  1. Type 1 at the Select Option (1-7) prompt on the Death Case Menu screen.
  2. Press Enter. The Establish/Delete Death Case screen is displayed.

    Establish Delete Death Case

  3. Complete the fields as follows:

    Field

    Description/Instruction

    SSNO

    System generated from the File Control Information screen entry.

    Name: Last

    System generated from the payroll/personnel database.

    First

    System generated from the payroll/personnel database.

    Middle

    System generated from the payroll/personnel database.

    Separation Date (MMDDYY)

    System generated from the payroll/personnel database. If not, type the employee's separation date. This date must agree with the date of the personnel action.

    Function Code

    Type the applicable function code. Valid values are:

    • A (add) to add a death case record
    • D (delete) to delete an erroneous record

    Note: D does not delete the record from the Payroll/Personnel System.

  4. Press Enter. The death case is established/deleted.

See Also

Death Case

Beneficiary Claimant Information

Adjustment Due to Employee Indebtedness (For Death Case)

Payment Certification (For Death Case)

Payment Inquiry (For Death Case)

Remarks (For Death Case)