Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

Employee Indebtedness Update (For Separation Only)

Employee Indebtedness Update is option 1 on the Adjustment Due to Employee Indebtedness menu. This option is used to add administrative debts not recorded in ABCO Administrative Billings and Collections System or SPPS Special Payroll Processing System, and to change or delete administrative debts recorded in SPPS Special Payroll Processing System.

If a debt added on this screen is repaid before the final payment is released, delete the debt.

Note: Use the Advanced Leave screen to record all leave debts.

Updating Employee Indebtedness:

1. Type 1 at the Select Option (1-3) prompt on the Adjustment Due to Employee Indebtedness menu screen.
2. Press Enter. The employee Indebtedness Update screen is displayed.

   

3. The SSNO, Agency, and Name are system generated. Complete the remaining fields as follows:

   Field	Description/Instruction
   Func Code	Type the applicable function code for each administrative debt. Valid values are: A - add C - change D - delete
   Rec Acct Type CD	Type the applicable code to identify the reason for the debt and/or deduction. For a list of valid codes, press PF5.
   Amount	Type the net amount of the indebtedness (use a decimal point to separate dollars and cents) for the RA receipt account type code.
   Acct Stat	Type the separated employee's accounting station code.
   Accounting Data	Type the applicable accounting data to which the dollar amount is charged. Note: The accounting data must be a valid code in MASC Management Account Structure Codes System.
   Bill Number	System generated.

4. After completing the fields, press Enter. The debts are added, changed, or deleted. The debts are sequenced with the last entry displaying first.