Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

History Inquiry

History Inquiry is option 2 on the QSR Quick Service Request Menu Screen. This option is used to view a QSR Quick Service Request history record. Records for the current and up to 26 prior pay periods are maintained in the SPPS Special Payroll Processing System database for viewing. After 1 year, the records are converted to microfiche and retained for 6 years. The records, however, can be viewed in DOTSE Document Tracking System External.

Viewing a QSR Record:

1. Type 2 at the Select Option (1-3) prompt on the QSR Quick Service Request Menu Screen.
2. Press Enter. The History Inquiry, screen 1 of 3 (File Control Information) is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   SSNO	Type the employee's SSN Social Security number.
   Pay Period No/Yr	Type the effective pay period and the last 2 digits of the year for the QSR Quick Service Request record.

4. Press Enter. The History Inquiry, screen 2 of 3 will be displayed.

Note: If the data does not pass system edits, an edit message is displayed at the bottom of the screen. All data must pass system edits to advance to the next screen.

Viewing Payment Information:

1. Press Enter at the History Inquiry screen 1 of 3, Screen 2 of 3 will be displayed with the QSR Quick Service Request data entered for the selected record. This screen includes data entered by Agency personnel offices and data generated by SPPS Special Payroll Processing System and NFC National Finance Center personnel. The data entered is described below.

   Field	Description
   Net Pay Amount	If this field was not completed, SPPS Special Payroll Processing System calculates this amount based on the employee's grade and step, or base salary.
   Payment Date	PAYE Payroll Computation System generates the date the payment information is transmitted to Treasury.
   Transaction Entry Date	The date is system generated and indicates when the QSR Quick Service Request record was entered.
   Time	SPPS Special Payroll Processing System generates the time the QSR Quick Service Request was entered.
   Schedule Number	Each payment is sent to Treasury under a schedule number which is generated and assigned by SPPS Special Payroll Processing System. The first number designates the fiscal year the payment was sent; Q designates a QSR Quick Service Request; the next two numbers designate the processing pay period; and the last two numbers are assigned by SPPS Special Payroll Processing System in sequential order.
   Receipt Account Number	SPPS Special Payroll Processing System generates the 12-digit RA receipt account number. The first three numbers designate the type of RA receipt account; the fourth number designates the year the RA receipt account was set up; the fifth and sixth numbers designate the processing pay period; and the remaining numbers are assigned by SPPS Special Payroll Processing System in sequential order.
   Explanation-Comments	Displays NFC National Finance Center remarks regarding the specifics of the QSR Quick Service Request.

2. After viewing the data on this screen, press Enter. The History Inquiry, screen 3 of 3, will be displayed. This screen displays information regarding the forwarding location of the employee's salary payment. This screen also includes the designated Agent street address including, city, State, and ZIP code.