Special Payroll Processing System Mainframe/Block Mode Format (SPPS)

New Request

New Request is option 1 on the QSR Quick Service Request Menu Screen. This option is used to add a new QSR Quick Service Requestrecord. It is also used to change and delete an existing record.

Adding a QSR Record:

1. Type 1 at the Select Option (1-3) prompt on the QSR Quick Service Request Menu Screen.
2. Press Enter. The New Request screen 1 of 3 is displayed.

   

3. Complete the fields as follows:

   Field	Instruction
   SSNO	Type the employee's SSN Social Security number.
   AGCY	Type the employee's Agency code.
   POI	Type the employee's personnel office identifier code (POI).
   Pay Period NO/YR	Type the effective pay period number/year for the QSR Quick Service Request record.
   Name: Last	Type the employee's last name. If the employee's SSN Social Security number is on the payroll/personnel database, this field is system generated.
   First	Type the employee's first name. If the employee's SSN Social Security number is on the payroll/personnel database, this field is system generated.
   Middle	Type the employee's middle name (optional). If the employee's SSN Social Security number is on the payroll/personnel database, this field is system generated.
   Function Code	Type A (add). Valid values are A (add), C (change), and D (delete). This field indicates the function to be executed.

4. After completing the fields, press Enter. The message Revalidate Social Security Number is displayed. Type the employee's SSN Social Security number again for verification.
5. Press Enter. The New Request, screen 2 of 3, is displayed. This screen is used to enter QSR Quick Service Request payment information.

   

   Note: If the data entered does not pass system edits, an edit message is displayed at the bottom of the screen. All data must pass system edits to advance to the next screen.

6. Complete the applicable fields as follows:

   Payment Information Field	Description/Instruction
   Payment Reason Code	Type in one of the following codes: 01 - Late T&A 02 - Late accession 03 - Promotion NTE not to exceed date expired 05 - Database incorrect 06 - Personnel documents rolled back
   Net Pay Amount	Type in the net amount of the QSR Quick Service Request payment (optional). The maximum amount is $5,000; the minimum amount is $5. If blank, the system generates data from the grade and step or base salary of the salary record on the payroll/personnel database. If you change the grade and step or base salary, delete the net pay amount for the system to recalculate. Otherwise, the previous amount will be paid. Note: To determine the amount for a current employee, use the regular expected net salary and round it down to the nearest $25. To determine the amount for a new employee, multiply the expected gross by 70 percent and round it down to the nearest $25.
   Payment Calculation Information	Note: (1) Either the grade and step or the base salary has to be entered. The grade and step are based on the General Schedule (GS) salary. If the pay plan does not relate to GS General Schedule or equivalent, the requester should calculate the annual base salary. (2) The system calculates locality pay but no other entitlements.
   Grade	System generated. (Optional if base salary is provided.)
   Step (Pay Plan - GS or GS Equivalent)	System generated. If not, type in the employee's step within the grade. (Optional if base salary is provided.)
   Base Salary (Per Annum)	System generated. If not, type in the employee's annual base salary. (Optional if grade and step is provided.)
   Base Salary Override	Type Y (yes) if the salary displayed or entered is other than what is contained in the payroll/personnel database (optional). Tab to the Grade, Step, or Base Salary field and enter the correct data.
   T&A Contact Point	Description/Instruction
   Agency	System generated with the employee's Agency T&A Time and Attendance contact point.
   State	System generated. If not, type in the State code for the employee's T&A Time and Attendance contact point.
   City	System generated. If not, type in the city code for the employee's T&A Time and Attendance contact point.
   Unit	System generated. If not, type in the unit code for the employee's T&A Time and Attendance contact point.
   Timekeeper	System generated. If not, type in the timekeeper's code.
   QSR Contact Person	Note: The contact person is the individual with knowledge of the QSR Quick Service Request. This person should be able to answer questions regarding the QSR Quick Service Request and should be the person designated in TMGT Table Management System Table 063, Department/Agency/Bureau Contact, as the principal or alternate contact authorized to process QSR Quick Service Requests.
   Last	Type the contact person's last name.
   First	Type the contact person's first name.
   Phone Area Code	Type the contact person's area code.
   Phone Number	Type the contact person's telephone number.
   Payroll/Personnel Database Check Address	Type Y (yes) to indicate use of check mailing address recorded on the payroll/personnel database. (Optional if specified address is provided.) Note: If an employee's SSN Social Security number is not on the payroll/personnel database, this field is not available for data entry.
   Specified Address	Type Y (yes) to indicate use of a different check mailing address other than what is recorded on the payroll/personnel database. Note: If an employee's SSN Social Security number is not on the payroll/personnel database, Y is system generated in the Specified Address field.

7. Press Enter. The New Request, screen 3 of 3, is displayed. This screen is used to designate the address to which the QSR Quick Service Request payment should be sent.

   

   Note: If the data entered does not pass system edits, an edit message is displayed at the bottom of the screen. All data must pass system edits to advance to the next screen.

8. Complete the applicable fields as follows:

   Specified Address Field	Description/Instruction
   Street Address	System generated. If not, type the street address where the check is to be mailed.
   City	System generated. If not, type the name of the city where the check is to be mailed.
   State	System generated. If not, type the name of the State where the check is to be mailed.
   ZIP Code	System generated. If not, type the ZIP code.
   Designated Agent Code:	System generated. If not, type the assigned designated Agent code.
   Bank Deposit (DD/EFT):	Note: The bank deposit address is system generated and made available for use only when it is established in the payroll/personnel database.
   Type of Account	System generated with C (checking account) or S (savings account).
   Account Number	System generated with the employee's account number.
   Routing Number	System generated with the financial institution's identification number.

   Note: The bank deposit address cannot be changed unless NFC National Finance Center Payroll/Personnel Operations Section is contacted. An employee using Direct Deposit/Electronic Funds Transfer (DD/EFT) can expect payment within two days. Additional time has to be allowed for mailing purposes if the payment is being sent to a designated Agent or a specified address.

9. After typing all data, press Enter. If the data passes system edits, the record is stored.

   Note: If the data does not pass system edits, an edit message is displayed at the bottom of the screen. All data must pass system edits before SPPS Special Payroll Processing System database is updated.

• To add another record, press PF3 and repeat the above process.
• To return to the QSR Quick Service Request Menu, press PF2.
• To return to the previous screen, press PF7.
• To refresh the screen, press PF12.
• To return to the Main Menu, press PF1.

Changing a QSR Record:

1. Type 1 at the Select Option (1-3) prompt.
2. Press Enter. The New Request screen 1 will be displayed. Complete all the fields except the Name field.
3. Type C (change) in the Function Code field.
4. Press Enter. The selected record is displayed.

   Note: For assistance in completing these fields, move to the field in question and press PF5 to display a Help screen.

5. Type the new data over the existing data in accordance with the entry instructions under, Adding a QSR Quick Service Request Record.
6. Press Enter, after all the modifications are made. The record is changed.

To change another record, Press PF3 and repeat the above process.

To perform another function or exit, press the applicable key shown at the bottom of the screen.

Note: A record cannot be changed once it has been processed for payment. Also, DD direct deposit/EFT electronic funds transfer data cannot be changed unless NFC National Finance Center Payroll/Personnel Operations Section is contacted.

Deleting a QSR Record:

1. Type 1 at the Select Option (1-3) prompt.
2. Press Enter. The New Request screen 1 will be displayed. Complete all of the fields except the Name field.
3. Type the exact information that was entered in the Add function.
4. Type D (delete) in the Function Code field.
5. Press Enter. The name is displayed in the Name field. The message Do you really want to delete this record? Press enter to delete or PF12 to reset is displayed at the bottom of the screen.
6. Press Enter. The record is deleted.

To delete a QSR Quick Service Request record for another employee, press PF12 and repeat the above process.

Note: A record cannot be deleted once it has been processed for payment.