Paycheck8

Managing Employee Appointments

View Appointments allows HR human resources Administrators to edit, clone, or add an appointment to an employee's record and to view a historical record of employee appointments.

To Add an Appointment:

1. Select Employee Management from the Administration menu. The Employee Management page is displayed.

   

2. Select Find Profile from the Employee Management menu. The Find Employee page is displayed.

   

3. Complete the fields as instructed below. Users can search using last name, email address, or SSN Social Security number.

   Field	Instruction
   First name	Optional Enter at least one letter of the employee's first name.
   Last name	Enter at least two letters of the employee's last name .
   Email Address	Enter the employee's email address.
   SSN Social Security number	Enter the Social Security numberemployee's SSN Social Security number.
   Inactive	Check this box to include inactive employees in the search.

4. Click Search. The Find Employee page is displayed with search results.

   

5. Click Select next to the employee to view. The selected employee's Profile Data page displays with a Profile menu.

   

6. Click View Appointments. The Employee Appointment Data page is displayed.

   

7. Click Add. The Add Appointment page is displayed.

   

8. Complete the fields as follows:

   Field	Instruction
   Effective PP	Select the effective pay period for the appointment from the drop-down list.
   Pay Plan	Select the Pay Plan from the drop-down list.
   FLSA Fair Labor Standards Act Status	Select the FLSA Fair Labor Standards Act Status from the drop-down list. Valid values are Exempt and Non-exempt.
   Tour	Select the employee's tour from the drop-down list.
   Tour Hours per Pay Period	Enter the tour of duty hours per pay period.
   Annual Leave Category	Select the Annual Leave Category from the drop-down list. Valid values are 4, 6, and 8.
   Leave Service Comp Date	Enter the employee's Service Computation Date for Leave or select the date from the calendar.
   NTE not to exceed Date	Enter the employee's NTE not to exceed Date or select the date from the calendar, if applicable.
   Appointment Limit	Select the employee's Appointment Limitation, if applicable. Valid values are 1039 Hours, 1300 Hours, 30 Days, and 700 Hours.
   Service Year Date	Enter the employee's Service Year Date or select the date from the calendar.
   Standby/AUO administratively uncontrollable overtime/LEAP	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to earn standby pay, AUO administratively uncontrollable overtime, or Law Enforcement Availability Pay (LEAP). Standby/AUO administratively uncontrollable overtime/LEAP are hours and pay differential entitlements for employees who receive premium pay on an annual basis for administratively uncontrollable overtime or regularly scheduled standby duty.
   LEO law enforcement officer	Select whether or not the employee is a Law Enforcement Officer (LEO). Valid values are Yes, No, or K. Note: K is an Agency specific selection.
   Remote Site Allowance	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to a remote site allowance.
   Telework	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to telework.
   Military Status	Select the employee's military status from the drop-down list.
   OCC Series	Enter the occupational series of the employee.
   Special Employee Code	Enter the employee's Special Employee Code.
   COPR Customs Officer Pay Reform Status	Not applicable.

9. Click Save. The Employee Appointment Data page is displayed with appointment added.

   

To Edit an Appointment:

1. Select Employee Management from the Administration menu. The Employee Management page is displayed.

   

2. Select Find Profile from the Employee Management menu. The Find Employee page is displayed.

   

3. Complete the fields as instructed below. Users can search using last name, email address, or SSN Social Security number.

   Field	Instruction
   First name	Optional Enter at least one letter of the employee's first name.
   Last name	Enter at least two letters of the employee's last name.
   Email Address	Enter the employee's email address.
   SSN Social Security number	Enter the employee's SSN Social Security number.
   Inactive	Check this box to include inactive employees in the search.

4. Click Search. The Find Employee page is displayed with search results.

   

5. Click Select next to the employee to view. The selected employee's Profile Data page displays with additional Profile menu options.

   

6. Click View Appointments. The Employee Appointment Data page is displayed.

   

7. Click Edit in the Action field of the Appointment to edit. The Edit Appointment page is displayed.

   

8. Edit the fields as follows:

   Field	Description/Instruction
   Effective PP Pay Period	Displays the selected Pay Period.
   Pay Plan	Select the Pay Plan from the drop-down list, if applicable.
   FLSA Fair Labor Standards Act Status	Select the FLSA Fair Labor Standards Act status from the drop-down list, if applicable. Valid values are Exempt and Non-exempt.
   Tour	Select the employee's tour from the drop-down list, if applicable.
   Annual Leave Category	Select the Annual Leave Category from the drop-down list, if applicable. Valid values are 4, 6, and 8.
   Leave Service Comp Date	Enter the employee's leave service computation date or select the date from the calendar, if applicable.
   NTE Date	Enter the employee's NTE date or select the date from the calendar, if applicable.
   Appointment Limit	Select the employee's appointment limitation date, if applicable. Valid values are 1039 Hours, 1300 Hours, 30 Days, and 700 Hours.
   Service Year Date	Enter the employee's service year date or select the date from the calendar, if applicable.
   Standby/AUO administratively uncontrollable overtime/LEAP	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to earn standby pay, AUO administratively uncontrollable overtime, or LEAP, if applicable. Standby/AUO administratively uncontrollable overtime/LEAP are hours and pay differential entitlements for employees who receive premium pay on an annual basis for administratively uncontrollable overtime or regularly scheduled standby duty.
   LEO law enforcement officer	Select whether or not the employee is a LEO law enforcement officer. Valid values are Yes, No, and K. Note: K is an Agency specific selection.
   Remote Site Allowance	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to a remote site allowance, if applicable.
   Military Status	Select the employee's military status from the drop-down list, if applicable.
   OCC Series	Enter the occupational series of the employee, if applicable.
   Special Employee Code	Enter the employee's Special Employee Code, if applicable.
   COPR Customs Officer Pay Reform Status	Not applicable.

9. Click Save.

To Clone an Appointment:

1. Select Employee Management from the Administration menu. The Employee Management page is displayed.

   

2. Select Find Profile from the Employee Management menu. The Find Employee page is displayed.

   

3. Complete the fields as instructed before. Users can search using last name, email address, or SSN Social Security number.

   Field	Instruction
   First name	Optional Enter at least one letter of the employee's first name.
   Last name	Enter at least two letters of the employee's last name.
   Email Address	Enter the employee's email address.
   SSN Social Security number	Enter the employee's SSN Social Security number.
   Inactive	Check this box to include inactive employees in the search.

4. Click Search. The Find Employee page is displayed with search results.

   

5. Click Select next to the employee to view. The selected employee's Profile Data page displays with additional Profile menu options.

   

6. Click View Appointments. The Employee Appointment Data page is displayed.

   

7. Click Clone in the Action field of the Appointment to clone. The Clone Appointment page is displayed.

   

8. Edit the fields as follows:

   Field	Instruction
   Effective PP Pay Period	Select the effective pay period from the drop-down list.
   Pay Plan	Select the Pay Plan from the drop-down list, if applicable.
   FLSA Fair Labor Standards Act Status	Select the FLSA Fair Labor Standards Act status from the drop-down list, if applicable. Valid values are Exempt and Non-exempt.
   Tour	Select the employee's tour from the drop-down list, if applicable.
   Annual Leave Category	Select the Annual Leave Category from the drop-down list, if applicable. Valid values are 4, 6, and 8.
   Leave Service Comp Date	Enter the employee's leave service computation date or select the date from the calendar, if applicable.
   NTE not to exceed Date	Enter the employee's NTE not to exceed date or select the date from the calendar, if applicable.
   Appointment Limit	Select the employee's appointment limitation date, if applicable. Valid values are 1039 Hours, 1300 Hours, 30 Days, and 700 Hours.
   Service Year Date	Enter the employee's service year date or select the date from the calendar, if applicable.
   Standby/AUO administratively uncontrollable overtime/LEAP	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to earn standby pay, AUO administratively uncontrollable overtime, or LEAP Law Enforcement Availability Pay, if applicable. Standby/AUO administratively uncontrollable overtime/LEAP Law Enforcement Availability Pay are hours and pay differential entitlements for employees who receive premium pay on an annual basis for administratively uncontrollable overtime or regularly scheduled standby duty.
   LEO law enforcement officer	Select whether or not the employee is a LEO law enforcement officer. Valid values are Yes, No, and K. Note: K is an Agency specific selection.
   Remote Site Allowance	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to a remote site allowance, if applicable.
   Military Status	Select the employee's military status from the drop-down list, if applicable.
   OCC Series	Enter the occupational series of the employee, if applicable.
   Special Employee Code	Enter the employee's Special Employee Code, if applicable.
   COPR Customs Officer Pay Reform Status	Not applicable.

9. Click Save.