Paycheck8

Editing Employee Profiles

Edit Profile allows HR Administrators to edit an employee's profile information.

To Edit an Employee Profile:

1. Select Employee Management from the Administration menu on the Paycheck8 main menu page. The Employee Management page is displayed.

   

2. Select Find Profile from the Employee Management menu. The Find Employee page is displayed.

   

3. Complete the fields as instructed below. Users can search using last name, email address, or SSN Social Security number.

   Field	Instruction
   First name	Optional Enter at least one letter of the employee's first name.
   Last name	Enter at least two letters of the employee's last name.
   Email Address	Enter the employee's email address.
   SSN Social Security number	Enter the employee's SSN Social Security number.
   Inactive	Check this box to include inactive employees in the search.

4. Click Search. The Find Employee page is displayed with search results.

   

5. Click Select next to the the employee to edit. The selected employee's Profile Data page displays with Profile menu options.

   

6. Edit the fields as follows:

   Field	Description/Instruction
   SSN	Displays the last 4 digits of the employee's SSN.
   Employee Status	Select the employee's current status from the drop-down list (if applicable). Valid values are Active, Inactive, Gone, and Visitor.
   EmpowHR ID	Not applicable.
   First Name	Enter the employee's first name, if applicable.
   Middle Name	Enter the employee's middle name, if applicable.
   Last Name	Enter the employee's last name, if applicable.
   TA Contact Point	Select the employee's T&A Time and Attendance contact point from the drop-down list, if applicable.
   Timekeeper Code	Enter the employee's timekeeper code, if applicable.
   Employee Email	Enter the employee's email address, if applicable.
   Email Status	Note: This setting is set at an application level and is consistent for all users and cannot be changed by the Agency.
   Supervisor	Click Change to change the employee's supervisor, if applicable. Complete the search form, and click Search. From the search results provided, select the applicable supervisor and click Change to change the supervisor.
   Supervisory	Select the supervisory status of the employee from the drop-down list, if applicable. Valid values are No and Yes.
   AUO administratively uncontrollable overtime Percent	Select the AUO administratively uncontrollable overtime Percent that the employee is allowed to earn from the drop-down list, if applicable. Valid values are 00, 10, 15, 20, 25, and 99.
   Work Schedule	Select the employee's work schedule from the drop-down list, if applicable. Valid values are: Value Meaning 4/10 Four 10-hour workdays per workweek 5-4/9 Nine workdays (eight 9-hour days and one 8-hour day) 1st 40 First 40 hours of work performed in a week define the tour of duty for that pay period Gliding Variable workday hours within a 40-hour workweek Intermittent An irregular number of hours or days for which there is no prearranged scheduled tour of duty Maxi flex Variable workweek hours within an 80-hour pay period No Work Schedule No defined schedule Standard Five 8-hour workdays within a 40-hour workweek Variable Day Variable workday hours within a 40-hour week. Variable Week Variable workweek hours within an 80-hour pay period

7. Click Save.