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Entering 123 Education Actions

  1. To enter a 123 Education action, select EPIC from the EPIC Web menu bar. The Document List page is displayed. If a document has been processed, the Document List page is displayed with a list of documents. If no documents have been processed, the Document List page is blank.

Note:  Document Type 123, Education, updates IRIS 130 and 530.  Document Type 063, Personnel Action, NOAC 100 series updates IRIS 122/2, 123/1, 222/2, 223, 522/2, 523/1.

  1. Select New. The New Document Selection menu is displayed. An alphabetical list of Payroll Actions documents appear on this menu.
  2. Select the Education Documents folder. A list of available Education documents is displayed.

List Of Available Education documents

Figure 112: List Of Available Education documents

  1. Select 123 Education. The Key Data tab is displayed.

Education* - Key Data* Tab

Figure 113: Education* - Key Data* Tab

  1. Complete the fields on the Key Data tab.

Note: Required fields are marked with an asterisk. All other fields are optional.

SSN Field Instruction

Last Name Field Instruction

First Name Field Instruction

Middle Name Field Instruction

Dept Field Instruction

Agency Field Instruction

POI Field Instruction

Eff Pay Period Field Instruction

Pay Period Year Field Instruction

  1. Select the Education tab. The Education tab is displayed.

Education - Education* Tab

Figure 114: Education - Education* Tab

  1. Complete the fields on the Education tab.

Transaction Field Instruction

Year Received Field Instructions

Education Level Field Instruction

School Code Field Instruction

Instructional Program Field Instruction

  1. Select the applicable Status Input Code from the drop-down menu. At this point, the following status input codes are available:

Code

Description

H (Hold until Release)

To place a transaction on hold. If the status is not changed, the system will automatically delete the action after 60 days.

I (Save as Incomplete)

To save the transaction that is partially completed and held in EPIC without being edited. After completing the action, change the status code to R or H. If the status code is not changed, EPIC Web will automatically delete the action after 60 days.

R (Release for Processing)

To release the transaction from EPIC Web to be edited in PINE.

Note: To add an additional transaction without returning to the menu, select the Multiple Adds link on the bottom right corner of the page. The page is refreshed for the next entry. A new transaction must be entered for each education.

  1. Select the Update button to save the entries.