127 Allowance

Allowances are payments made to eligible employees in addition to the basic pay. These allowances are paid in addition to the Cost-Of-Living Allowance (COLA) or a post differential as provided for duty stations in certain non foreign areas, a foreign post differential in certain foreign areas, and Temporary Duty (TDY) post differential. COLA and post differential are entered on a personnel action; TDY is entered using the Multi Element Update option.

The allowances discussed in this section are paid as a one-time lump sum payment, by per day, or by per pay period. Allowance data can be verified using the IRIS Program IR109, Allowances/COLA/Post Differential.

Entering 127 Allowance Actions

There are several types of allowances. Each type of allowance is located on the Allowance tab in the Allowance Type drop-down list. Certain allowances are paid by entering the data in EPIC Web; others are paid by entering the data on the T&A. For information, see the Time and Attendance Instructions (TNAINST) procedure manual.

Note: A duplicate payment could result if the allowance is reported on the T&A and in EPIC Web.

To enter a 127 Allowance, select EPIC from the EPIC Web menu bar. The Document List page is displayed. If documents have been processed, the Document List page is displayed with a list of documents. If no documents have been processed, the Document List page is blank.
Select New. The New Document Selection menu is displayed. An alphabetical list of Payroll Actions documents appear on this menu.
Select 127 Allowance. The Key Data tab is displayed.

Complete the fields on the Key Data tab (127 Allowance).

Note: Required fields are marked with an asterisk. All other fields are optional.

SSN Field Instruction

Last Name Field Instruction

First Name Field Instruction

Middle Name Field Instruction

Dept Field Instruction

Agency Field Instruction

POI Field Instruction

Eff Pay Period Field Instruction

Pay Period Year Field Instruction

Select the Allowance tab. The Allowance tab is displayed.

Complete the fields on the Allowance tab.

Transaction Field Instruction

Allowance Field Instruction

Taxable Field Instruction

Allowance Rate Field Instruction

Allowance Type Field Instruction

Percentage of Base Pay Field Instruction

Allowance Type Field Instruction

Select the applicable Status Input Code from the drop-down menu. At this point, the following status input codes are available:

Code	Description
H (Hold until Release)	To place a transaction on hold. If the status is not changed, the system will automatically delete the action after 60 days.
I (Save as Incomplete)	To save the transaction that is partially completed and held in EPIC without being edited. After completing the action, change the status code to R or H. If the status code is not changed, EPIC Web will automatically delete the action after 60 days.
R (Release for Processing)	To release the transaction from EPIC Web to be edited in PINE.

Note: To add an additional transaction without returning to the menu, select the Multiple Adds link on the bottom right corner of the page. The page is refreshed for the next entry. A new transaction must be entered for each type of allotment.

Select the Update button to save the entries.

Modifying a 127 Allowance

When modifying an allowance, the allowance total can only be changed for comparability and education allowances. When changing or deleting these allowances, ensure the allowance total does not result in a negative balance.

For information to complete the steps used to modify a Payroll Action, see Modifying Payroll Actions.

Deleting a 127 Allowance

When deleting an allowance, the allowance total can only be changed for comparability and education allowances. When changing or deleting these allowances, ensure the allowance total does not result in a negative balance.

For information to complete the steps used to delete/cancel a Payroll Action, see Deleting/Canceling Payroll Actions.