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CLER for NFC

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Releasing an Online Entry Record

The Release function allows users to release online entry records for transmission to CLER.

To Release an Online Entry Record:

  1. Select the Transmission tab at the top of the CLER Main Menu.
  2. Select the Online Entry option. The Transmission Online Entry page is displayed.

    Transmission Online Entry page

  3. Complete the fields as follows:

    Field

    Instruction

    Payroll Office ID

    Optional, alphanumeric, 8 positions

    Enter the payroll office identification number.

    Year

    Optional, alphanumeric, 4 positions

    Enter the reconciliation year for the requested transmission record.

    Quarter

    Optional, alphanumeric, 1 position

    Enter the reconciliation quarter for the requested transmission record.

    Pay Cycle

    Required

    Select the payroll office pay cycle (Biweekly, Monthly, Other) from the drop-down menu.

    As of Date From

    Required

    Select the from pay period date from the drop-down menu.

    As of Date To

    Required

    Select the to pay period date from the drop-down menu.

    Order By

    Optional, default

    Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options:

    ID - Search by payroll office ID.

    Year/Quarter - Search by reconciliation year and reconciliation quarter.

    Pay Cycle - Search by pay cycle.

  4. Click Submit. The Transmission Online Entries Search Results page is displayed.

    Transmission Online Entries page all functions

  5. Complete the fields as follows:

    Field

    Instruction/Description

    Year

    Optional, alphanumeric, 4 positions

    Enter the current reconciliation year. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.

    Quarter

    Optional, alphanumeric, 4 positions

    Enter the current reconciliation quarter. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.

    Select

    Optional

    Select the radio button next to the applicable previous quarter's enrollment data record. Complete this field only when the enrollment data from a previous quarter is reused for the online transmission of enrollment data in the current quarter.

    ID

    System generated

    Displays the payroll office identification number.

    Year

    System generated

    Displays the reconciliation year.

    Qtr

    System generated

    Displays the reconciliation quarter.

    Submission Date

    System generated

    Displays the date the transmission was submitted.

    #

    System generated

    Displays the sequential transmission number.

    Code

    System generated

    Displays the the transmission processing code. Initial indicates an initial transmission file, Additional indicates an addition to the transmission file, and Replace indicates a replacement of the transmission file.

    Released Date

    System generated

    Displays the date the record was released for processing.

    Status

    System generated

    Displays the status of the transmission. This field is populated by one of the following: Processed, Canceled, Released, or Not Released.

    Records

    System generated

    Displays the number of records contained in the transmission.

    Pay Cycle

    System generated

    Displays the payroll office's pay cycle.

    As of Date

    System generated

    Displays the date the transmitted enrollment data was extracted.

    Note: The Release button is only displayed next to online entry records that contain enrollee records.

  6. Click Release next to the applicable entry record. A pop up message is displayed to confirm the record has been released.
  7. Click OK to close the pop up.

See Also

Maintaining Online Entry Records

Adding an Online Entry Record

Viewing an Online Entry Record

Viewing an Online Entry Enrollee Record

Updating an Online Entry Enrollee Record

Deleting an Online Entry Enrollee Record

Adding an Online Entry Enrollee Record

Updating an Online Entry Record

Canceling an Online Entry Record