CLER for NFC

Updating a Payroll Office Information Record

The Update function allows users to update payroll office information records.

To Update a Payroll Office Information Record:

1. Select the Payroll Office tab at the top of the CLER Federal Employees Health Benefits, Centralized Enrollment Clearinghouse System Main Menu.
2. Select the Info option. The Payroll Office Information page is displayed.

   

3. Complete the fields as follows:

   Field	Instruction/Description
   Payroll Office ID	Optional, alphanumeric, 8 positions Enter the payroll office identification number.
   Pay Cycle	Select the payroll office pay cycle from the drop-down menu. The values are Biweekly, Monthly, Other.
   Name	Optional, alphanumeric, 40 positions maximum Enter the name of the payroll office.
   City	Optional, alphanumeric, 25 positions maximum Enter the name of the payroll office's city. Note: If the address is an overseas military address, enter FPO for fleet post office or APO for army post office in lieu of city.
   State	Optional Select the payroll office’s State, U.S. territory, or overseas military abbreviation from the drop-down menu. For a list and descriptions of State, U.S. territory, and overseas military abbreviations, see State, U.S. Territory, and Overseas Military Abbreviations Table.
   Order By	Optional, default Defaults to the ID sort option. Allows users to sort search results by the options listed below. To choose another sort option, select the radio button next to one of the following options: ID - Search by payroll office identification number. Pay Cycle - Search by pay cycle. Name - Search by payroll office name. City - Search by payroll office city.

4. Click Submit The Payroll Office Information Search Results page is displayed.

   

   Field	Instruction/Description
   ID	System generated Displays the payroll office identification number.
   Name	System generated Displays the name of the payroll office.
   Address	System generated Displays the payroll office’s street or post office box address.
   City	System generated Displays the name of the payroll office’s city. Note: If the address is an overseas military address, this field displays FPO for fleet post office or APO for army post office in lieu of the city.
   State	System generated Displays the payroll office’s State, U.S. territory, or overseas military abbreviation. For a list and descriptions of State, U.S. territory, and overseas military abbreviations, see State, U.S. Territory, and Overseas Military Abbreviations Table.
   Zip	System generated Displays the payroll office’s ZIP Code.
   Pay Cycle	System generated Displays the payroll office's pay cycle.

5. Click Update next to the applicable record. The Payroll Office Information Update page is displayed.

   

6. Complete the applicable fields as follows:

   Field	Instruction/Description
   Payroll Office ID*	Required Enter the payroll office identification number.
   Pay Cycle*	Required Select the payroll office pay cycle from the drop-down menu. The values are Biweekly, Monthly, Other.
   Name	Optional, alphanumeric, 40 positions maximum Enter the name of the payroll office.
   Address Line 1	Optional, alphanumeric, 40 positions maximum Enter the first line payroll office's street or post office box address.
   Address Line 2	Optional, alphanumeric, 40 positions maximum Enter the second line of the payroll office’s street or post office box address.
   Address Line 3	Optional, alphanumeric, 40 positions maximum Enter the third line of the payroll office’s street or post office box address.
   City	Optional, alphanumeric, 25 positions maximum Enter the name of the payroll office's city. Note: If the address is an overseas military address, enter FPO for fleet post office or APO for army post office in lieu of city.
   State	Optional Select the payroll office’s State, U.S. territory, or overseas military abbreviation from the drop-down menu. For a list and descriptions of State, U.S. territory, and overseas military abbreviations, see State, U.S. Territory, and Overseas Military Abbreviations Table.
   ZIP	Optional, alphanumeric, 11 positions maximum Enter the payroll office’s ZIP Code.
   Foreign Country	Optional Select the payroll office contact’s country code from the drop-down menu. For a list and descriptions of country codes, see Country Codes Table.
   Start Date	Optional Select the Start Date the payroll office will be valid. Click the first drop-down menu and select the month; click the second drop-down menu and select the day; and click the third drop-down menu and select the year. If the date is not known, select 01/01/2001.
   End Date	Optional Select the End Date (the last date the payroll office will be valid). Click the first drop-down menu and select the month; click the second drop-down menu and select the day; and click the third drop-down menu and select the year. If the date is not known, select 12/31/9999.
   Error Threshold	Optional, numeric, 3 positions maximum Enter the number or percentage of errors permitted for the payroll office/carrier before a transmission file is rejected.
   Threshold Type	Optional Select the Error Threshold code from the drop-down menu. Select P for percent and N for number.
   Transmission File Name	Optional. alphanumeric, 40 positions maximum Enter the name of the quarterly transmission file sent by the payroll office.

7. Click Update Record. If no errors occur, a pop up message is displayed to confirm the record has been updated.
8. Click OK to close the pop up.

   Note: To update another record, click Cancel to return to the Payroll Office Information Search Results page and click Update next to the applicable record.