webTA 3.8 - HR Administrator

Adding or Editing Accounting Code Descriptions

The Manage Accounts function allows HR Administrators to add or edit accounting code descriptions. Employees and timekeepers can change account descriptions for their own personal use, provided the HR Administrator has added a description to the accounting code. However, the changes they make will only display on their individual account tables.

To Add or Edit an Accounting Code Description:

1. Select the Account button on the HR Administrator Main Menu page. The Account Management page is displayed.

   

2. Select the Edit button. The Search for Account page is displayed.

   Note: The contents of this page may differ depending on Agency requirements.

   

   Complete the fields as follows:

   Field	Instruction
   Fiscal Year	Enter the fiscal year.
   Program Code	Enter the program code.
   Function	Enter the function code.
   Description	Enter the description of the accounting code.

   Note: Entering a partial accounting code or description will return any accounts whose account numbers or descriptions contain the information entered. Boxes or fields left empty will return a list of all the accounts available to you.

3. Select the Find Account button. The Browse for Account page is displayed with accounts matching the search criteria listed.

   

4. Enter an accounting code description in the applicable text box.
5. Select the Update button. The Browse for Account page is updated with the descriptions added.

   

6. Select the Return button to return to the previous page.