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webTA 3.8 - HR Administrator

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Adding an Employee

Employees should be loaded to webTA through the bi-directional feed between the Agency and NFC. However, these directions are provided in the event that an employee would need to be added directly to webTA.

To Add an Employee:

  1. Select the Add button from the HR Administrator Main Menu page. The Employee Profile page is displayed with the Supervisor and Timekeeper fields populated with the HR Administrator's user ID.

    Employee Profile Page

  2. Complete the fields as follows:

    Field

    Instruction

    User ID

    Enter a unique user ID.

    Note: If the user ID entered is already being used, you will be prompted to enter another user ID.

    Password

    Enter a password based on the requirements defined by the Agency.

    Password (again)

    Enter the password again.

    First Name

    Enter the employee's first name.

    Middle Name or Initial (Optional)

    Optional.

    Enter the employee's middle name or initial.

    Last Name

    Enter the employee's last name.

    Social Security Number

    Enter the employee's social security number.

    E Auth Internal ID

    N/A

    Supervisor's User ID

    Displays the user ID of the HR Administrator adding the employee. To change the employee's supervisor, type the supervisor's user ID.

    OR

    Select the Search button to search for the supervisor by name.

    Timekeeper's User ID

    Displays the user ID of the timekeeper adding the employee. To change the employee's timekeeper, type the timekeeper's user ID.

    OR

    Select the Search button to search for the timekeeper by name.

    Organization

    Enter the employee's organizational structure.

    OR

    Select the Search button to select the organizational structure from a list.

    First Pay Period

    Select the Current button if the newly added employee begins working within the current pay period.

    OR

    Select the Previous button if the newly added employee began working before the current pay period.

    Note: This field displays on the Employee Profile page only when adding the employee.

    Role

    Select the applicable role(s).

    See Granting Roles for more information.

    Active Status

    Uncheck this box if employee is inactive.

    Note: When employees are inactivated, none of their records are deleted from the system, but they are unable to log into the system. Their records are ignored during verification, certification, and transmission build files.
  3. Select the Save button to save the employee profile.

    OR

    Select the Cancel button to cancel the action and return to the HR Administrator Main Menu page.