Web-Based Special Payroll Processing System (SPPS Web)

SPPS Key Terms

The following are key terms used in the processing of SPPS Web Web-based Special Payroll Processing System documents.

• Payment. Transactions processed in SPPS Web Web-based Special Payroll Processing System to establish and/or update information in an employee’s record. The data is used to compute and/or pay salaries, deductions, leave records, accounting, indebtedness, etc.
• Adjustment. Transactions processed in SPPS Web Web-based Special Payroll Processing System to change the information in an employee’s record. The data is used to compute and/or update salary payments, deductions, leave records, accounting, indebtedness, etc.
• Request for action. Necessary action that is required to establish and/or update an employee’s record.
• Transaction. Required information entered in SPPS Web Web-based Special Payroll Processing System.
• Record. All transactions of the employee’s file that have been processed in SPPS Web Web-based Special Payroll Processing System.
• Certify/Uncertify. Indication if a request for action has been received, the required data has been entered in SPPS Web Web-based Special Payroll Processing System, and the transaction is ready for system verification, prior to approval. The record must be certified before it is scheduled for payment or adjustment. A transaction can be uncertified only after it is confirmed that the required data is not complete or ready for system verification.
• Approval. A transaction has been successfully entered in SPPS Web Web-based Special Payroll Processing System and all system checks are validated and certified, prior to being scheduled for payment or adjustment. The transaction must be authorized by an Agency supervisor or authorizing official prior to processing.
• Processing. Establishment of data in SPPS Web Web-based Special Payroll Processing System for the purpose of making a payment or adjustment in the employee’s record.
• System processed. Indication that the required data has been entered in SPPS Web Web-based Special Payroll Processing System for processing.
• Processed. Indication that a completed transaction in an employee’s record is systematically paid or adjusted.