Summary Counts

The Summary Counts options are available on the RFQS Remote Forms Queuing System submenus. These options are used to display important information in requesting printouts of forms and reports for a specific pay period and can only be viewed online. Summary Counts options should always be selected first to inform the user of the number of forms or reports that have been processed and to indicate whether they are ready for printing. The information is displayed immediately after entry of the Selection Criteria Screen for Summary Counts.

Note: For purposes of the procedure, instructions relate to the first Summary Counts option on the Forms menu, Summary Counts of SF-50-B and SI-650, with exceptions noted where applicable.

To Select This Option:

1. Tab to the Summary Counts of SF 50-B and SI-650 option, at the Forms menu.
2. Press Enter. The Pay Period selection screen is displayed.

   

3. View the description of each option on the pay period selection screen.

   Field	Description
   Current Pay Period	Refers to the most recently processed pay period.
   Previous Pay Period	Refers to the pay period prior to the current pay period.
   Other (Last 26 Pay Periods)	Used to select a pay period prior to the previous pay period.
   Return to Previous Menu	Used to return to the previous menu.

4. Tab to the option desired.
5. Press Enter. The appropriate option name is displayed on each screen.

   Note: Data is processed for a pay period after BEAR Bi-Weekly Examination Analysis and Reporting System executes.

To Select the Other Option:

1. Tab to the Other (Last 26 Pay Periods) option, from the pay period selection screen.
2. Press Enter. The Pay Period Status screen is displayed showing the current pay period for processing.

   

   Note: No entry is required.

3. Press Enter to continue. The Pay Period Entry screen is displayed.

   

4. Enter the applicable pay period.

   Note: Up to 24 pay periods prior to the previous pay period can be selected.

5. Press Enter.

The Selection Criteria for Summary Counts screen is displayed (after each Summary Count option) for the user to type in requirements for an online view of the Summary Counts.

To Select This Option:

1. Tab to a Summary Counts option.
2. Press Enter. The Selection Criteria for Summary Counts is displayed

   

3. Complete the fields as follows:

   Field	Instruction
   Command	Type H for the Help screen or R to return to the menu. Tab to the next field.
   Department Code	Type the Department code.
   Agency Code	Key in the Agency code.
   Submitting Office Number	Key in the personnel office identifier.

For the Summary Counts of All Other Forms option only (from the Submenu), the Selection Criteria for Summary Counts screen displays three additional fields to allow user to select forms down to the fourth organizational structure level.

To Select This Option:

1. Select Summary Counts of All Other Form option from the Submenu. The Selection Criteria for Summary Counts screen is displayed

   

2. Complete the fields as follows:

   Field	Instruction
   Org Structure Level 2	Type the second level organization structure code.
   Org Structure Level 3	Type the third level organization structure code.
   Org Structure Level 4	Type the fourth level organization structure code.

3. Press Enter, after completing the applicable fields. The summary counts status screen for a specific pay period is displayed.

   Note: The screen displays the pay period in the top right-hand corner.

   

4. View the following system messages:

   Field	Description
   O	If O is displayed in the No. Forms column on the summary counts status screen, data is not available for the selected pay period
   Not Ready	If the message Not Ready is displayed in the No. Forms column, the system has not finished processing the data. When a number is displayed, it indicates the number of forms available for printing

If RFQS does not provide any forms and/or reports for your personnel office identifier, a message screen is displayed.