Paycheck8

Creating Employee Profiles

Create Profile allows HR Administrators the ability to create an employee profile. This function should be used in only extreme circumstances. The preferred way for profile creation is from the NFC daily feed file.

To Create an Employee Profile:

1. Select Employee Management from the Administration menu on the Paycheck8 main menu page. The Employee Management page is displayed.

   

2. Select Create Profile. The Create Profile Data page is displayed.

   

3. Complete employee profile data fields as follows:

   Field	Instruction
   Employee SSN Social Security number	Enter the employee's SSN.
   EmpowHR ID	Not applicable.
   First Name	Enter the employee's first name.
   Middle Name	Enter the employee's middle name.
   Last Name	Enter the employee's last name.
   Date of Birth	Enter the employee's date of birth.
   TA Contact Point	Enter the employee's T&A Time and Attendance contact point.
   Timekeeper Code	Enter the employee's timekeeper code.
   Employee Email	Enter the employee's email address.
   Email Status	Set by the application for all users to receive emails. Can be modified by the HR Administrator from the drop-down menu to stop emails.
   Supervisor Search by last name, or first name and last name.	Instruction
   First name	Optional Enter the supervisor's first name.
   Last name	Enter at least two characters of the supervisor's last name.
   Email Address	Optional Enter the supervisor's email address.
   SSN	Optional Enter the supervisor's SSN.
   Inactive	Click this box if you want to search inactive employees.

4. Click Search. A list of employees matching the search criteria is displayed.

   

5. Click Select next to the applicable supervisor. The supervisor field is now populated with the supervisor's name.
6. Complete remaining employee profile data fields as follows:

   Field	Instruction
   Supervisory	Select the supervisory status of the employee from the drop-down list. Valid values are No and Yes.
   AUO administratively uncontrollable overtime Percent	Select the AUO administratively uncontrollable overtime percentage that the employee is allowed to earn from the drop-down list, if applicable. Valid values are 00, 10, 15, 20, 25, and 99.
   Work Schedule	Select the employee's work schedule from the drop-down list. Valid values are: Value Meaning 4/10 Four 10-hour workdays per workweek 5-4/9 Nine workdays (eight 9-hour days and one 8-hour day) 1st 40 First 40 hours of work performed in a week define the tour of duty for that pay period Gliding Variable workday hours within a 40-hour workweek Intermittent An irregular number of hours or days for which there is no prearranged scheduled tour of duty Maxi flex Variable workweek hours within an 80-hour pay period No Work Schedule No defined schedule. Standard Five 8-hour workdays within a 40-hour workweek Variable Day Variable workday hours within a 40-hour week. Variable Week Variable workweek hours within an 80-hour pay period

7. Click Continue. The Appointment Data page is displayed.

   

8. Complete the appointment data fields as follows:

   Field	Instruction
   Effective PP Pay Period	Select the effective pay period for the appointment from the drop-down list.
   Pay Plan	Select the Pay Plan from the drop-down list.
   FLSA Fair Labor Standards Act Status	Select the FLSA Fair Labor Standards Act Status from the drop-down list. Valid values are Exempt and Non-exempt.
   Tour	Select the employee's tour from the drop-down list.
   Tour Hours per Pay Period	Enter the tour of duty hours per pay period.
   Annual Leave Category	Select the Annual Leave Category from the drop-down list. Valid values are 4, 6, and 8.
   Leave Service Comp Date	Enter the employee's Service Computation Date for leave or select the date from the calendar.
   NTE not to exceed Date	Enter the employee's NTE not to exceed Date or select the date from the calendar, if applicable.
   Appointment Limit	Select the employee's Appointment Limitation, if applicable. Valid values are 1039 Hours, 1300 Hours, 30 Days, and 700 Hours.
   Service Year Date	Enter the employee's Service Year Date or select the date from the calendar.
   Standby/AUO administratively uncontrollable overtime/LEAP Law Enforcement Availability Pay	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to earn standby pay, AUO administratively uncontrollable overtime, or Law Enforcement Availability Pay (LEAP). Standby/AUO administratively uncontrollable overtime/LEAP Law Enforcement Availability Pay are hours and pay differential entitlements for employees who receive premium pay on an annual basis for administratively uncontrollable overtime or regularly scheduled standby duty.
   LEO law enforcement officer	Select whether or not the employee is a Law Enforcement Officer. Valid values are Yes, No, and K. Note: K is an Agency specific selection.
   Remote Site Allowance	Select Yes or No from the drop-down list indicating whether or not the employee is entitled to a remote site allowance.
   Military Status	Select the employee's military status from the drop-down list.
   OCC Series	Enter the occupational series of the employee.
   Special Employee Code	Enter the employee's Special Employee Code.
   COPR Customs Officer Pay Reform Status	Not applicable.

9. Click Save. The Profile successfully completed message is displayed.