Paycheck8

Requesting Donated Hours

Request Donated Hours allows users to complete and submit the Application to Become a Leave Recipient Under VLTP and VLBP. Users are also allowed to view previously submitted requests.

Note: Pending requests may be edited until approved by a VLTP Administrator. Approved requests are view only.

To Request Donated Hours Under VLTP:

1. Select Request Donated Hours from the Donated Leave menu on the Paycheck8 main menu page. The View Existing Recipient Requests page is displayed.

   

2. Click Add VLTP Request. The New Donated Leave Recipient Request page is displayed.

   

3. Complete the applicable Application to Become a Leave Recipient Under the Voluntary Leave Transfer Program fields as follows:

   Field	Description/Instruction
   Employee Name	Displays the employee name.
   Last 4 SSN	Displays the last 4 digits of the employee's SSN Social Security number.
   Employee ID	Not applicable.
   Job Title	Displays the employee's job title.
   Pay Plan	Displays the employee's pay plan.
   Grade/Pay Level	Displays the employee's grade.
   Name of Organization	Displays the literal name of the employee's organizational structure.
   Office Phone Number	Enter the office telephone number.

4. Complete the Details regarding this medical emergency fields as follows:

   Field	Instruction
   Nature and severity	Enter the nature and severity of the medical emergency.
   Type of Emergency	Select the type of emergency from the drop-down list. Valid values are Personal Medical Emergency and Family Medical Emergency.
   Date began/will begin	Enter the date the medical emergency began or will begin.
   Date ended/expected to end	Enter the date the medical emergency ended or is expected to end.
   Name of physician	Enter the name of the physician for the medical emergency.
   Description option	Check this box if applicant does not want a description of the medical emergency distributed.
   Name disclosure option	Check this box if applicant does not wish to have name used with the description or disclosed to anyone except the supervisor, the supervisory channel and the deciding official, and individuals who maintain the program.
   Description to be distributed to servicing personnel so that other employees may donate annual leave to the applicant	Enter the description applicant wishes to have distributed to other employees in leave request.
   Annual Leave Balance	Enter the applicant's annual leave balance.
   Sick Leave Balance	Enter the applicant's sick leave balance.
   LWOP Hours	Enter the applicant's leave without pay balance.

5. Complete the Individual completing the application (if applying on behalf of the employee applicant) fields as follows:

   Field	Instruction
   Individual's last name	Enter the last name of the individual completing the application on behalf of the employee, if applicable.
   Individual's first name	Enter the first name of the individual completing the application on behalf of the employee, if applicable.
   Individual's relationship to employee	Enter the relationship of the individual completing the application to the individual, if applicable.
   Individual's telephone	Enter the telephone number of the individual completing the application on behalf of the employee, if applicable.

6. Click Submit. The View Existing Recipient Requests page is displayed with request in a pending status awaiting approval. Requests will remain in a pending status until approved by the VLTP administrator. Requests may be edited as long as they are in a pending status. Requests in an approved status may be viewed, but not edited.

   

To Request Donated Hours Under VLBP:

1. Select Request Donated Hours from the Donated Leave menu on the Paycheck8 main menu page. The View Existing Recipient Requests page is displayed.

   

2. Click Add VLBP Request. The New VLBP Recipient Request page is displayed.

   

3. Click Select next to the applicable leave bank. The Leave Bank Selection is displayed.

   

4. Complete the applicable Application to become a Leave Recipient Under the Voluntary Leave Bank Program fields as follows:

   Field	Description/Instruction
   Employee Name	Displays the employee name.
   Last 4 SSN	Displays the last 4 digits of the employee's SSN Social Security number.
   Employee ID	Not applicable.
   Job Title	Displays the employee's job title.
   Pay Plan	Displays the employee's pay plan.
   Grade/Pay Level	Displays the employee's grade.
   Name of Organization	Displays the literal name of the employee's organizational structure.
   Office Phone Number	Enter the office telephone number.

5. Complete the Details regarding this medical emergency fields as follows:

   Field	Instruction
   Nature and severity	Enter the nature and severity of the medical emergency.
   Type of Emergency	Select the type of emergency from the drop-down list. Valid values are Personal Medical Emergency and Family Medical Emergency.
   Date began/will begin	Enter the date the medical emergency began or will begin.
   Date ended/expected to end	Enter the date the medical emergency ended or is expected to end.
   Name of physician	Enter the name of the physician for the medical emergency.
   Description option	Check this box if applicant does not want a description of the medical emergency distributed.
   Name disclosure option	Check this box if applicant does not wish to have name used with the description or disclosed to anyone except the supervisor, the supervisory channel and the deciding official, and individuals who maintain the program.
   Description to be distributed to servicing personnel so that other employees may donate annual leave to the applicant	Enter the description applicant wishes to have distributed to other employees in leave request.
   Annual Leave Balance	Enter the applicant's annual leave balance.
   Sick Leave Balance	Enter the applicant's sick leave balance.
   LWOP Hours	Enter the applicant's leave without pay balance.

6. Complete the Individual completing the application (if applying on behalf of the employee applicant) fields as follows:

   Field	Instruction
   Individual's last name	Enter the last name of the individual completing the application on behalf of the employee, if applicable.
   Individual's first name	Enter the first name of the individual completing the application on behalf of the employee, if applicable.
   Individual's relationship to employee	Enter the relationship of the individual completing the application to the individual, if applicable.
   Individual's telephone	Enter the telephone number of the individual completing the application on behalf of the employee, if applicable.

7. Click Submit. The View Existing Recipient Requests page is displayed with the request in a pending status awaiting approval. Requests will remain in a pending status until approved by the VLTP administrator. Requests may be edited as long as they are in a pending status. Requests in an approved status may be viewed, but not edited.