System Overview

Paycheck8 is a Web-based Time and Attendance (T&A) report application specially designed to meet the T&A Time and Attendance reporting requirements for Federal Departments or Agencies and their employees. The application can be securely accessed with an Internet browser, allowing users the flexibility to enter time from anywhere they have an Internet connection. Paycheck8 is used to prepare and submit T&A Time and Attendances to the National Finance Center (NFC) for processing. Transaction Codes (TC), along with Transaction Descriptors (TD), and leave type tables are used in Paycheck8.

Through the use of Paycheck8 and local telecommunications capabilities, employees and timekeepers prepare T&A Time and Attendances on personal computers (PC) meeting the minimum hardware requirements. Once approved, the T&A Time and Attendances are picked up on scheduled build files and transmitted to NFC National Finance Center for processing via an Internet connection. Once received, these T&A files are edited using the Time and Attendance Validation System (TIME) job.

Paycheck8 allows for both the timekeeper and/or the employee to enter and submit T&A Time and Attendance data on a daily basis throughout the pay period.

Note: Paycheck8 requires all time be entered in military time (24-hour clock) ranging from 0000 (midnight) to 2400 (the next midnight). All time is further broken into quarter hour increments (e.g., 0700, 0715, 0730, 0745, 0800).

Paycheck8 is used to:

• Maintain a personal information record for each employee at a specific T&A Time and Attendance contact point. This record contains employee-related information needed T&A Time and Attendance reporting.
• Display current T&A Time and Attendance status on the Time and Attendance Detail page.
• Gather data entered for the purpose of recording attendance and leave and for calculating employee wages each pay period.
• Enter T&A Time and Attendance data at any time during the pay period.
• Record daily time.
• Allow for the timekeeper to enter and submit an employee’s T&A Time and Attendance if the employee is not available.
• Establish a default schedule for an employee so that only absences from work or changes in the tour of duty must be entered.
• Enter leave.
• Record cost accounting.
• Select Prefix, TC transaction code, Suffix, Descriptor, and Accounting Codes from drop-down lists.
• Maintain tables at the Agency level.
• Enter corrected/split/final T&A Time and Attendances.
• Perform certain edits to determine if the data is correct.
• Provide T&A Time and Attendance-related reports.
• Provide a Show Current T&A option which allows a T&A Time and Attendance to be viewed at any point in the process.

T&A Time and Attendances are processed through TIME Time and Attendance Validation System which reads, collects, edits, audits, and validates the data for payment. All errors encountered are reflected on an error list, and T&A Time and Attendances in question are placed in an error suspense file. T&A Time and Attendance errors are corrected by NFC National Finance Center and are again processed through TIME Time and Attendance Validation System. After T&A Time and Attendances pass all edits and are validated, the database is updated for subsequent payment processing.

Timely submission of T&A Time and Attendances is necessary because of the impact on the employee’s pay. T&A Time and Attendances should be completed on the last day of the pay period and be processed as soon as possible. T&A Time and Attendances should be transmitted to NFC National Finance Center no later than the Tuesday following the last day of the pay period.

Agencies may obtain information concerning updates to the Payroll/Personnel database through the Information/Research Inquiry System (IRIS) and the Payroll/Personnel Inquiry System (PINQ). For more information about IRIS Information/Research Inquiry System and PINQ Payroll/Personnel Inquiry System, see the IRIS Information/Research Inquiry System and PINQ Payroll/Personnel Inquiry System procedure manuals located under the Research and Inquiry publications category on the Publications page of the NFC National Finance Center Web site.