Information Research Inquiry System (IRIS)

Payroll/Personnel Subsystems

IRIS Information/Research Inquiry System performs functions and interfaces with other inquiry systems as follows:

• Time Inquiry - Leave Update System (TINQ). TINQ Time Inquiry - Leave Update System is a leave inquiry and correction system. Users may view leave data and correct employees' leave records in the database without having to submit a leave audit to NFC National Finance Center for correction or to submit a corrected T&A Time and Attendance. Leave data may also be viewed in IRIS Information/Research Inquiry System Programs IR133, Separated Leave; IR136, Annual/Sick Leave; IR138, Other Leave; IR139, Compensatory Leave and Rates; and IR140, Non-pay Leave.

The payroll/personnel subsystems are integrated through the shared database. All data is linked and keyed so that information can be accessed randomly and processing steps can follow data through alternative pathways. The systems listed below are not inclusive of all the payroll/personnel subsystems but include only those that directly or indirectly reflect the data displayed in IRIS Information/Research Inquiry System. IRIS Information/Research Inquiry System performs functions and interfaces with other systems as follows:

• Administrative Billings and Collections System (ABCO). ABCO Administrative Billings and Collections System involves the administrative billings and collections function of each Department serviced by NFC National Finance Center. Bills are required as a result of errors made by vendors, field units, employees, etc., which result in erroneous payments or overpayments by NFC National Finance Center. Most administrative billings are on a one-time basis with some accounts being liquidated by partial payments. Those liquidated by partial payments may be through payroll deductions. If so, a receipt account is established and deductions are made each pay period. These deductions display in IRIS Information/Research Inquiry System Program IR114, Receipt Accounts.
• Adjustment Processing System (ADJP). ADJP Adjustment Processing System provides for automatic handling of a variety of payroll adjustments. This system processes adjustments for corrected T&A Time and Attendances and late personnel actions effective up to 1 prior year. When this system processes, the adjustment programs in IRIS Information/Research Inquiry System reflect the transactions.
• Bi-Weekly Examination Analysis and Reporting System (BEAR). BEAR Bi-Weekly Examination Analysis and Reporting System generates a "system sweep". It closes out the prior pay period and sets up the current pay period for payroll/personnel-related information. This system generates any type of notification that will affect an employee's payroll/personnel database. IRIS Information/Research Inquiry System displays transactions processed through BEAR Bi-Weekly Examination Analysis and Reporting System.
• Payroll Computation System (PAYE). PAYE Payroll Computation System is the heart of the integrated PPS Payroll/Personnel System. It performs the complicated computation routines required to produce net salary data for disbursement and transmission to Treasury. In addition to creating disbursement data, PAYE Payroll Computation System also creates accounting records that are processed and reported through the
  Payroll Accounting System (PACS).

PAYE Payroll Computation System computes the employee's gross pay, makes applicable deductions, applies adjustments from ADJP Adjustment Processing System, develops the net amount due, and prepares data for subsequent issuance of a salary payment by Treasury. This system updates the database during the weekend prior to the Thursday payday, to reflect salary payments as well as employee's leave. PAYE Payroll Computation System also prepares a statement of earnings and leave for all paid employees each pay period, reflecting the current payment, plus year-to-date data on earnings, deductions, leave, bonds, adjustments, retirement, etc.

A significant feature of the PAYE Payroll Computation System process is the interface with the Travel System. This interface provides the means for effectively collecting outstanding travel advances, and also provides a means for updating transfer of station allowances that must be shown on the Wage and Tax Statement (W-2).

PAYE Payroll Computation System also processes the deductions for Federal and State taxes, savings allotments, bonds, charitable contributions, union dues, etc. and reports to the appropriate organization. PAYE Payroll Computation System builds and maintains data for preparation and report of W-2 Wage and Tax Statements at the end of the earnings year. IRIS Information/Research Inquiry System displays the employee transactions processed through PAYE Payroll Computation System.

• Personnel Input and Edit System (PINE). PINE Personnel Input and Edit System edits and audits all payroll/personnel documents. It builds a suspense file for correcting current and future actions. Documents release from PINE Personnel Input and Edit System to the PEPL Personnel Processing System. Once the data is released to PEPL Personnel Processing System, it is retrieved during the pay period, and the information is displayed in IRIS Information/Research Inquiry System.
• Web-based Entry, Processing, Inquiry, and Correction System (EPIC Web). EPIC Entry, Processing, Inquiry, and Correction System Web is used to enter payroll/personnel transactions, correct transactions that have failed the database edits, execute status and suspense reports, delete and restore transactions, and view future and current payroll/personnel transactions to be processed.
• EmpowHR EmpowHR is a Human Capital Management System comprised of an integrated suite of commercial and Government applications that support all critical Human Resources (HR) components in a single enterprise system.
• Front-End System Interface (FESI). FESI is used to provide an interface for processing payroll/personnel and position data through batch transmissions between an Agency's front-end entry system and NFC's PPS.
• Web-based System for Time and Attendance Reporting (STARWeb). STAR System for Time and Attendance ReportingWeb is a Web-based system used to prepare T&A Time and Attendance data and create a transmission file to be sent electronically to NFC National Finance Center.
• webTA. webTA is a collection of applications that permit T&A Time and Attendance information to be entered, verified, electronically certified, and collected for transmission to a centralized PPS Payroll/Personnel System. There are five modules within the system that provide the required functions for each of the roles that a person may have within the system.
• Personnel Processing System (PEPL). PEPL Personnel Processing System performs the update function of the personnel areas of the database. All documents passing validation through PINE are processed through PEPL Personnel Processing System for necessary update or modification of database elements. PEPL Personnel Processing System retains personnel transactions that have processed and applied to the database. The data is retrieved during the pay period from PEPL Personnel Processing System and displayed in IRIS Information/Research Inquiry System. PEPL Personnel Processing System also produces a log of all transactions applied to the database as well as utilization statistics and management reports.
• Position Management System Online (PMSO). PMSO Position Management System Online database contains position data. Agencies enter position data in PMSO Position Management System Online. This data is linked internally with employee data during the processing of PINE Personnel Input and Edit System. IRIS Information/Research Inquiry System reflects the data as processed through PINE Personnel Input and Edit System and released to PEPL Personnel Processing System.
• Time and Attendance Validation System (TIME). TIME Time and Attendance Validation System reads, collects, edits, audits, and validates T&A Time and Attendance data transmitted to NFC National Finance Center for all employees paid by NFC National Finance Center. Additionally, TIME Time and Attendance Validation System updates the payroll/personnel database, thereby establishing the hours and type of pay for which the employee is paid. IRIS Information/Research Inquiry System displays T&A Time and Attendance data during the pay period after the T&A Time and Attendance releases from TIME Time and Attendance Validation System.